Accounts Payable Specialist

Job Overview:

The Accounts Payable Specialist is responsible for processing payroll for all contract employees, ensuring accuracy and compliance by reconciling payroll data between our proprietary scheduling software and the NetSuite accounting system. This includes maintaining thorough documentation of all payroll-related transactions. This position navigates multiple software platforms and payroll systems to ensure timely and accurate contractor payments. The Accounts Payable Specialist reports to the Payroll Manager.

Responsibilities:

• Accurately and efficiently complete assigned 1099-payroll and other Accounts Payable responsibilities
• Maintain payroll information by collating, calculating, and entering data
• Update payroll records by entering any changes to the employee’s profile, such as banking information and mailing address, to ensure the individual is payroll-ready
• Prepare payroll reports and validate hours, earnings, admin fees, and payroll tax percentages
• Regularly perform data reconciliation between different systems (time-tracking system, and payroll systems) using Excel functions to ensure consistency and accuracy
• Researching payroll discrepancies, creating tickets to have errors corrected, and answering payroll queries
• Examine scheduling docs to ensure shift details align with the agency’s guidelines
• Ensure all payroll operations comply with company policies and procedures
• Successfully collaborate with other departments to complete assigned tasks efficiently and accurately
• Performs general office tasks, including answering calls, managing files, handling inbox communications, and completing other assigned duties
• Processing and issuing 1099 forms to contract employees
• Performs other duties, tasks, and responsibilities as assigned by management to support organizational goals and objectives

Skills/Qualifications:

• Work experience as a Payroll Specialist or related field, with an emphasis on using spreadsheets for large-scale data management and reporting
• Ability to calculate, post, and manage accounting figures and financial records
• Demonstrate ability to analyze data using critical thinking to identify discrepancies (e.g., incorrect employee information, system errors, or manual input mistakes)
• Experience with Excel functions, pivot tables, and advanced formulas for investigating complex payroll data
• Proficiency in MS Office Suite
• Comfortable working under pressure to meet the Agency’s payroll deadlines
• Strong customer service skills
• Proficient verbal and written communication skills
• A high degree of accuracy and attention to detail to spot errors or inconsistencies in payroll data
• Adaptable to evolving payroll structures and managing diverse payroll schedules
• Capable of seamlessly transitioning between tasks as needed for backup support
• Works well with a team and has a solution-oriented approach
• Extremely detail-oriented, with consistent accuracy
• Ability to work efficiently and accurately in a fast-paced environment
• Strong organizational skills
• Preference is given to individuals with prior Accounting Software experience

Education/Experience:

• High school diploma required; an associate degree in business or accounting is preferred
• Minimum 2-3 years of experience performing payroll, AP/AR, or other accounting functions

Job Type: Full-Time / In-Office

Off Duty Management is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

This Organization Participates in E-Verify.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Accounts payable: 3 years (Required)
• Pivot tables: 3 years (Required)

Ability to Commute:

• Katy, TX 77493 (Required)

Work Location: In person

Salary : $22 - $24