What are the responsibilities and job description for the Office Administrator position at Office Admin?
Job Title: Accounts Payable/Receivable Admin (Mid-Level)
Job Location: Oak Harbor
Reports To: Accounting Manager/Finance Director
Position Type: Full-Time
Job Summary: We are seeking a detail-oriented and experienced Accounts Payable/Receivable Specialist to join our finance team. The ideal candidate will have experience with both accounts payable and accounts receivable processes, a strong understanding of financial principles, and the ability to work efficiently within a fast-paced environment.
Key Responsibilities:
Accounts Payable:
- Review and process vendor invoices for payment, ensuring accuracy and compliance with company policies.
- Prepare and process payments to vendors, ensuring timely disbursements.
- Reconcile accounts payable transactions and resolve any discrepancies.
- Maintain vendor records and ensure proper documentation is on file.
- Assist with month-end and year-end closing processes as related to AP.
Accounts Receivable:
- Generate and send invoices to clients, ensuring timely and accurate billing.
- Track and manage outstanding receivables, following up with clients to ensure payments are received.
- Process incoming payments and apply them to the appropriate accounts.
- Maintain accurate records of receivables and aging reports.
- Assist with collections when necessary, ensuring a professional approach to client communications.
General Duties:
- Assist in the preparation of financial reports and statements.
- Reconcile general ledger accounts as needed.
- Collaborate with other departments (e.g., Sales, Procurement) to resolve any payment-related issues.
- Maintain organized and accurate filing systems for both AP and AR documents.
- Ensure compliance with company policies, as well as local, state, and federal regulations related to finance and accounting.
Qualifications:
- 2 years of experience in accounts payable and accounts receivable.
- Strong knowledge of accounting principles and financial reporting.
- Proficiency in accounting software and Microsoft Excel.
- Excellent attention to detail and strong analytical skills.
- Strong communication skills, both written and verbal.
- Ability to prioritize tasks and meet deadlines.
- A proactive and problem-solving attitude.
Compensation. $18.00 to $21.00 to start depending on experience
Monday through Friday schedule, with some paid holidays, insurance, and 401K
How to Apply: Please submit your resume and cover letter to application portal].
Job Type: Full-time
Pay: $18.00 - $21.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $18 - $21