What are the responsibilities and job description for the Extension Administrative Support Assistant position at Oklahoma State University?
Oklahoma Cooperative Extension Service is an outreach to serve all of greater Oklahoma to help Oklahomans solve local issues and concerns, promote leadership and manage resources wisely. Programs focus on Increasing opportunities for agricultural enterprises, natural resources and environmental management, food, nutrition, health and safety education, youth, family and community development. To learn more about extension, please visit http://www.extension.okstate.edu/
This 3/4 time (30 hours per week) position is located in Newkirk, Oklahoma.
Provides administrative support for Extension educators located at the Kay County Extension Office. Works cooperatively as part of the support team housed in the office and duties include: 1) Knowledge of Microsoft Office and other computer software used to complete daily assignments: 2) Perform database entry and management relative to 4-H youth programming; 3) Assist assigned educators with administrative support functions - phone, greet the public, manage mail, develop and retrieve requested materials, file management, etc.; 4) Maintain calendars, assist with travel arrangements and submit travel claims; 5) Understand various OSU, County, and OCES regulations, policies, and office procedures for efficient office management; 6) Work as needed with other county, district, or state offices as appropriate. Majority of assignments will involve Family and Consumer Sciences/Nutrition programming.
Continuation of employment is based upon need, performance, and available county funding.
Special Instructions to Applicants
A resume, cover letter, and list of three professional references, which includes name, email, and physical address, are required
Education & Experience
Position Qualifications:
Required:
High School/GED with 2 years of clerical/customer service experience.
Valid driver's license; Proficient in Microsoft Office.
Excellent people skills.
Ability to multi-task; yet pay particular attention to details. Good organizational skills.
Strong oral and written communication skills.
Preferred Requirements: Prior work experience in an office setting.
Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.
Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.
