What are the responsibilities and job description for the OCS - Payroll Clerk position at Oldham County Schools?
OLDHAM COUNTY BOARD OF EDUCATION
ADMINISTRATIVE REGULATION
JOB DESCRIPTION: 1041.05AR
PAYROLL CLERK
Minimum Qualifications
JOB GOAL: Support the Payroll Officer in implementing an efficient payroll system to assure that all payroll functions are completed accurately and on a timely basis for certified and classified employees as assigned.
Performance Responsibilities
Compensation will be determined based on 260 days on the Board approved 114 salary schedules. This position requires an 8-hour workday.
Adopted Oldham County Board of Education September 12, 1991
Revised: July 19, 1998, June 5, 2007, October 30, 2014, November 9, 2015, July 1, 2021 September 2023
ADMINISTRATIVE REGULATION
JOB DESCRIPTION: 1041.05AR
PAYROLL CLERK
Minimum Qualifications
- High School Graduate required – some College preferred.
- 2-3 years payroll department experience
- Ability to handle high volume / frequent deadlines.
- Experience with automated payroll systems – MUNIS software experience preferred.
- Detail / Accuracy / Deadline oriented
- EXCEL proficiency required.
JOB GOAL: Support the Payroll Officer in implementing an efficient payroll system to assure that all payroll functions are completed accurately and on a timely basis for certified and classified employees as assigned.
Performance Responsibilities
- Provide backup to the Payroll Officer.
- Prepare semi-monthly (15th / 30th) payroll for multiple District locations / Daycares via MUNIS software.
- Monitor changes in payroll related data, prepare changes, corrections and or adjustments as necessary.
- Assist with and complete Retirement Systems reporting and coordinate with Retirement Systems.
- Maintain records of individual earnings, deductions and related data. Process retirements and terminations as appropriate; verify documents for proper account codes, pay rates and related data.
- Process payroll of employees for each payroll period, compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.
- Perform payroll calculations for partial/full contracts.
- Perform payroll calculations for paid/unpaid leave, school transfers and retirements.
- Perform blended overtime calculations for multiple hourly positions.
- Review accuracy and process weekly substitute reports / adjust payroll codes as necessary.
- Reconcile Compensated Absences accruals to approved Leave.
- Maintain employee attendance records, verify and input individual sick leave and vacation allowances and usage.
- Receive, sort and distribute paychecks and warrants according to established procedures and guidelines.
- Maintain confidentiality of students and/or staff information.
- Complete / Process payroll garnishments and levies.
- Process deduction billings by vendor for payment.
- Complete each payroll by distributing the payroll according to the payroll schedule approved by the Board and assist in filing monthly, quarterly and annual reports including IRS, retirement, unemployment and staff data reports with specific timelines.
- Prepare School Invoices for applicable payroll charges.
- Track employee hours in accordance with Affordable Care Act (ACA) regulations.
- Complete various employees’ payroll requests (verification of employment, deductions, payroll estimates, and disability).
- Other duties as assigned by the District Finance Officer.
Compensation will be determined based on 260 days on the Board approved 114 salary schedules. This position requires an 8-hour workday.
Adopted Oldham County Board of Education September 12, 1991
Revised: July 19, 1998, June 5, 2007, October 30, 2014, November 9, 2015, July 1, 2021 September 2023
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