HR Recruiter/Administrative Assistant

JOB OVERVIEW
We are seeking a detail-oriented and proactive HR Recruiter/Administrative Assistant to join our team. This person will be responsible for employee recruitment, employee relations, and other employee-related issues for assigned programs. This person would also be responsible for providing administrative support and assistance to the Program Director and Program teams.

RESPONSIBILITIES

1. HR Responsibilities

• Recruit and hire for assigned positions. Assure assigned positions are filled in an average of 30 days or less.
• Review Position Requisitions with PNW HR Manager.
• Update recruitment stats for openings, interviews, and filled positions.
• Place ads for open positions in appropriate venues including attending career fairs, involvement with LinkedIn and really.
• Conduct new employee orientation and other trainings as requested.
• Assure compliance with Human Resources’ policies/procedures in assigned programs.
• Assure compliance of employee records for assigned programs with required Olive Crest and county, state and federal agencies’ standards.
• Prepare and process Employment Information Notices for new hires and changes.
• Assure criminal record and child abuse clearances are maintained on all employees in assigned programs.
• In conjunction with HR Manager review disciplinary notices and consult with supervisor on counseling notices, suspensions, and terminations.
• Assist supervisors with employee situations.
• For employee injuries, assure that employee receives appropriate medical care as needed and complete Workers’ Comp required forms and forward to Payroll/Benefits department.
• Assist supervisors with preparing and updating job descriptions.
• Participate in HR investigations as requested.
• Review/respond to unemployment claims and coordinate unemployment hearings for assigned programs as requested.
• Conduct exit interviews on voluntary terminations and enter information into the tracking system.

2. Office Administration

• Answer phone calls, greet guests, distribute donation GIK forms. Coordinate/train back-up assistance as needed.
• Monitor, order and organize general and program-specific office supplies.
• Manage office equipment, schedule maintenance needs, alarm, and address overall office concerns.
• Assist in maintaining an organized, clean and professional looking office environment. Keep kitchen space clean and sanitary.
• Train new program employees on office protocols, alarm.
• Separate and distribute incoming mail and drop off mail at Post Office when needed. Track and manage postal meter; assist with mailings.
• Maintain, distribute, and track petty cash, gift cards and incoming checks.
• Provide Program Director and staff with support such as set up/take down for meetings, prepare/print materials, prepare/track purchase orders, coordinate special occasion events/card distribution.
• Provide Program staff assistance and support as needed including but not limited to: data entry, printing reports, prepare/track purchase orders, update forms, filing, scanning & archiving client files, communicating with foster families for needed information including expired docs and payments, creating training binders.
• Additional duties as assigned and/or requested.

REQUIRED QUALIFICATIONS

• Bachelor's Degree in related field or equivalent experience.
• Two year's related human resources or managerial experience or two years general administrative duties.
• Proficient in Microsoft Suite.
• Excellent written & verbal communication skills. Able to interact professionally & maintain confidentiality with clients, colleagues and the public.
• Self-starter; able to anticipate the needs of the team; strong follow-through skills.
• Ability to show consistent flexibility to adjust to system, procedural, cultural, managerial and philosophical changes in the work unit. Ability to handle multiple details, tasks and deadlines.
• A philosophy of support for at-risk children and families in line with the mission, vision, values, and statement of faith of Olive Crest.

DESIRED QUALIFICATIONS:

• Strong computer skills, data entry skills & IT skills
• Overall high capacity in the workplace.
• Experience in a culturally diverse workplace, working with at-risk children and families and/or child welfare, or in a non-profit organization.

Job Type: Full-time

Pay: $23.00 - $27.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 2 years (Required)

Ability to Commute:

• Spokane, WA 99207 (Required)

Ability to Relocate:

• Spokane, WA 99207: Relocate before starting work (Required)

Work Location: In person

Salary : $23 - $27