Bookeeper and Office Administrator

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discounts
• Health insurance
• Opportunity for advancement
• Training & development
• Vision insurance
  
  
  

Job Description

Job Title: Bookkeeper & Office Administrator

Reports to: Chief Executive Officer (CEO)

Location: Home Office

Employment Type: Full-time/Non-Exempt

Position Overview

The Bookkeeper & Office Administrator is a key support role within our restaurant organization, responsible for managing bookkeeping functions, handling administrative tasks, and ensuring smooth office operations. Reporting directly to the CEO, this role plays a crucial part in maintaining financial accuracy, supporting compliance efforts, and assisting with day-to-day office management.

Key Responsibilities

Bookkeeping & Financial Management (80%)

• Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger reconciliation.
• Process invoices, vendor payments, and customer collections in a timely manner.
• Monitor and manage cash flow to support financial stability.
• Reconcile bank and credit card statements monthly to ensure accuracy.
• Assist with payroll processing and employee expense tracking.
• Ensure proper documentation of transactions and compliance with accounting standards.
• Utilize financial systems such as QuickBooks and R365 for bookkeeping tasks.
  
  
  

Office Administration & Support (20%)

• Manage office operations, including ordering supplies, coordinating maintenance, and handling administrative logistics.
• Serve as a point of contact for vendors, contractors, and service providers.
• Maintain organized records, including contracts, licenses, and compliance documents.
• Assist with HR-related administrative tasks, including onboarding paperwork and benefits coordination as needed.
• Support leadership with scheduling, document preparation, and special projects as needed.
  
  
  

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2 years of bookkeeping experience, preferably in the restaurant or hospitality industry.
• Proficiency in QuickBooks, R365, and Microsoft Office Suite.
• Strong understanding of financial principles, including accounts payable, accounts receivable, and cash flow management.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Effective communication skills and the ability to work both independently and collaboratively.
  
  
  

Key Competencies

• Financial Accuracy & Record Keeping
• Office Management & Organization
• Problem-Solving & Initiative
• Communication & Team Collaboration
• Compliance & Confidentiality
  
  
  

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Additional responsibilities may be assigned as needed.