Project Manager – Fire Alarm

This position is accountable for managing fire alarm installation and fit-out projects in such a way as to meet the needs of the customer and maximize profits. This is done by anticipating the needs of the projects, appropriate and timely written and verbal communication with all involved parties, and the ability to manage multiple priorities simultaneously.

The object is to manage projects in a way that meets or beats the estimated budget, maximizes profits, ensures compliance with any contract documents, and ensures complete customer satisfaction. The safety of OFP&S personnel and quality of installation are of utmost importance.

The Project Manager is the person who has had personal contact with the general contractor, electrical contractor, owner, and developer and is the person whom they look to for contract satisfaction.

Principle Accountabilities

• Receive booking package from salesperson for the project. Review the contents and meet with the salesperson and designer to discuss.
• When necessary, schedule a project start-up meeting with Sales, Design, Project Manager and Operations Supervisor
• Provide introduction to all stakeholders in project when assigned to the project. Communicate responsibilities, scope of work, timeline, and expectations to the customer.
• The Project Manager is responsible for determining and seeing that the project runs on the proper schedule.
• The Project Manager will pursue all change order opportunities in a timely manner in cooperation with the sales representative responsible for the sale. The Project Manager will estimate and propose all change orders in written form. When possible, change orders must be communicated and agreed to before the work is done.
• The Project Manager informs the Operation Supervisor of technicians needed on site.
• The Project Manager participates in weekly scheduling meetings with the operations team to discuss the status of all active jobs.
• The Project Manager will release material for the project and coordinate with the Operations coordinator on ordering material. They will also coordinate with the warehouse supervisor on delivery of materials.
• On jobs using Oliver installation labor, Project Manager will visit the job site before the project starts and will have appropriate tools and material ready to expedite mobilization of the job.
• The Project Manager will attend necessary job site meetings.
• Provide a billing breakdown for AIA billings and monthly bills in a timely manner to ensure payment. This should be communicated to the Operations Coordinator every month.
• Responsibility for collection of bills when the AR department requires assistance.
• The Project Manager should write all letters regarding time extensions, liability protection or other key items regarding the job.
• The Project Manager should continually check the job cost sheets to determine cost variances from estimate and what can be done to correct those variances if needed or know why a project is being done more quickly than estimated.
• The Project Manager must provide updated contract status sheets to the accounting department on a monthly basis for WIP calculation.
• The Project Manager is responsible for making sure the close out documents are properly filled out by the technicians and turned in a timely manner after the job is done.
• The Project Manager is responsible for coordinating all close-out documentation sent at completion of projects with the Operations Coordinator. Review all costs before project close out and assist with coordinating any necessary transfer of costs.
• For larger projects, hold a Project wrap-up meeting with Design, Superintendent, Project Manager and Sales person.
  
  
  

Education And Experience

• High School Degree Required
• College of Technical School Degree Preferred but not required
• Minimum 3 years in fire alarm industry
• Minimum Fire Alarm NICET Level 1 preferred but not required
• Minimum OSHA 10 preferred but not required
  
  
  

This Positions reports to the Fire Alarm Operations Manager