Office Manager

The Office Manager is a key role, ensuring the seamless operations of OMI’s corporate office and satellite site(s). This is an excellent opportunity for a proactive, people-oriented professional who thrives in a fast-paced, team-centered environment

The Office Manager will manage all aspects of the facilities, ensuring that they are safe, well-equipped, and well-functioning. They are the central point of contact for all employees, vendors, and activity at the offices. In addition, they are the day-to-day contact for corporate IT and telecommunications needs. And they plan all corporate events and employee engagement activities.

This role requires strong organizational skills, proactive problem-solving, and the ability to manage multiple priorities and vendors with professionalism and discretion. The ideal candidate will be high energy, positive, and aligned with the OMI company values.

Responsibilities:

• Oversee day-to-day facilities operations at the main office, ensuring a safe, clean, and fully functioning workspace. This includes but is not limited to:
• Manage facilities-related vendors and equipment
• Maintain supplies for the facility, including office supplies and storage closets.
• Establish seating charts and coordinate employee moves
• Be the on-site face of OMI, including welcoming guests, answering general inquiry phone calls, and receiving mail and packages
• Manage facilities improvement and repair projects
• Collaborate with the warehouse manager
• Develop and revise any relevant policies and logs
• Serve as the onsite liaison for IT, phone, and virtual meeting systems, to include vendor management, provisioning, issue troubleshooting, and employee training
• Lead event planning for milestone leadership meetings and special company events
• Plan and execute employee engagement activities, including appreciation events, recognition programs, employee gifts, and charitable initiatives. Coordinate ordering of employee uniforms
• Maintain internal resources such as the company directory, internal resources site, and corporate calendars
• Support employee onboarding and offboarding with HR, running point for IT resources, uniforms, gifts, and desk arrangements, among others
• Execute ad hoc projects for the Head of Corporate Operations
• Provide occasional administrative support for the owner. Assist select field staff with travel and expenses for off-site training
• Manage facilities budget to within /-5% of target

Skills & Qualifications:

• Can-do, roll-your-sleeves-up mindset with the ability to identify solutions independently and act purposefully to resolve pressing issues
• Organized with attention to detail
• Excellent time management skills with a proven ability to manage multiple priorities, meet deadlines, and prioritize tasks
• Solid judgment, leveraging available resources to make smart decisions or request necessary support
• Well-honed interpersonal skills, including the ability to work with colleagues of diverse skill sets, tenures, and levels
• Strong verbal and written communication skills
• Professional, friendly, and service-oriented demeanor
• Adept at coordinating vendors and managing budgets
• Strong knowledge of Microsoft Office and Google Workspace with the flexibility to learn new systems

Education & Experience:

• Bachelor’s degree or equivalent work experience
• 3 years in office management, facilities coordination, or operations support
• Experience with vendor management and coordinating cross-functional activities
• Familiarity with office equipment, facilities systems, and workplace safety principles
• Proficiency with Google Suite. Experience with Zoom, GoTo, related tools is a plus
• Valid driver’s license

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 25 pounds at times

Location & Schedule:

• This role requires 100% on-site work. It may occasionally require travel to other facilities, vendor locations, etc.
• This role may occasionally require work outside of traditional office hours

Essential Functions:

• Adheres to established company policies and procedures