Property Manager

Classification: Exempt
Reports to: Regional Property Manager

Summary/Objective
In collaboration with the leasing, construction management, acquisitions, payables, receivables, design and maintenance teams, this role will be responsible for the profitable management and operation of assigned commercial properties. Under the direct supervision of the General Manager, the Property Manager is accountable for managing site conditions, contractors and reporting status on a regular basis. The Property Manager must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Property Manager shall be accountable for decisions made and conduct oneself in a respectful manner in representing the company’s interests. The Property Manager shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities; demonstrating     independent     judgement and resourcefulness     in achieving desired results. This position must be able to function as part of a team.

Essential Functions
• Be the go-to person who takes care of all the details required to run a
commercial building;
• Ensure buildings are operated and maintained in a cost-effective, safe and
efficient manner;
• Read and understand lease language;
• Interpret lease regarding tenant responsibility vs. landlord responsibility;
• Advise upper management and ownership of significant property operating
events or issues;
• Assist with the start-up of newly acquired properties; 
• Develop specifications for contracts, bid and analyze bids from vendors;
• Plan, manage and carry out a variety of projects to meet overall property goals;
• Write, summarize and present data in clear and concise reports (bid tabulation
for example);
• Maintain complete and accurate property files and records, with an emphasis on
documentation for future reference;
• Enforce occupancy policies and procedures;
• Coordinate move ins and move outs for all tenants at assigned properties and
follows company procedures related to this process;
• Perform inspections of buildings and grounds to observe conditions of property;
and generates work orders for needed maintenance;
• Prepare memos, faxes, emails, maintain files;
• Coordinate production and ordering of signs, tenant identification, etc. where
appropriate

Service Provider Relationships
• Manage and approve contracts with service providers. Keep on-going contracts
up to date;
• Conduct competitive bidding procedures for building services to ensure quality
and competitive pricing;
• Develop relationships with service providers;
• Manage vendor performance;
• Understand and assist as needed in the coordination of building systems
inspections.

Tenant Relations
• Build tenant loyalty through effective communication, quick response and follow
through, and excellent customer service;
• Meet with/reach out to tenants on a regular basis.

Financial
• Develop, generate and present operating budgets. Monitor and manage
operating expenses for property portfolio;
• Reconcile and approve invoices for payment;
• Create purchase order requests as required following company procedures;
• Work with Insurance Coordinator to manage certificates of insurance for all
tenants and vendors.

Competencies
• Collaboration
• Strong written and verbal communication skills 
• Effective organizational and problem-solving skills
• Relationship Management
• Organized
• Task oriented
• Ability to work in a fast-paced environment
• Detail oriented
• Ability to work independently
• Ability to present self in a neat, clean and professional manner at all times throughout the workday and/or whenever present as a representative of Olymbec

Supervisory Responsibility
This position supervises the administrative assistant to the property management team and provides work direction to maintenance staff.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
This is largely a sedentary role; however, touring of building and spaces Olymbec owned properties is required. While performing the duties of this job,,the employee is regularly required to talk or hear. The employee frequently is required to sit; climb stairs; squat; kneel; stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Driving is required.

Required Education and Experience
• Knowledge of Yardi and Microsoft Office and Outlook
• High school diploma or equivalent

Preferred Education and Experience
• Bachelor's degree and minimum 3 years of experience in commercial property management, or equivalent combination of education and experience.

 • Proven abilities to manage various types of properties in multiple locations.
• Demonstrable experience successfully creating and enhancing value at all phases of a property's life cycle.  
• Property Management Professional Certification.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday 8:00 a.m. to 4:00 p.m. Property Managers are expected to be on-call for their assigned properties. May be required to work outside normal business hours without advanced notice.

Travel
Local travel is required.

Additional Eligibility Qualifications
Must have a valid driver’s license.
Work Authorization/Security Clearance (if applicable)
Must be able to legally work in the United States.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The qualification requirements, physical demands and work environment characteristics described in this job description are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job.

AAP/EEO Statement
OLYMBEC USA is an equal opportunity employer and complies with all applicable federal, state and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, gender, sexual orientation, age, physical or mental disability, medical condition (including pregnancy), citizenship, past, current or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state or local law. All of our employees, other workers and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits and termination of employment.  

OLYMBEC USA also complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local laws. Consistent with those requirements, we will reasonably accommodate qualified individuals with a disability if such accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship. If you believe you need an accommodation, refer any such request to your supervisor. We will also, where appropriate, provide reasonable accommodations for an employee's religious beliefs or practices.