What are the responsibilities and job description for the Program Coordinator position at Omega Plastics Inc?
Program Coordinator
Company: Omega Plastics Inc
Primary Location: 24401 Capital Blvd, Clinton Township, MI 48036 USA
Employment Type: Salaried | Full-Time
Function: Manufacturing Production / Distribution
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
Main Duties & Responsibilities
Position Summary:
This position provides comprehensive support to the Program Management team with responsibility for assigned tasks to enable execution of major projects contributing to top-line business growth. This includes leading activities involving a Contract Design Manufacturer (CDM) for medical devices and tooling, ensuring seamless collaboration, documenting, logging and data entry pertaining to design, development & manufacturing processes. Additional responsibilities include supporting Program Managers in meetings, entering & updating project quotations in systems, and conveying updates to cross functional team on matters related to initiatives. The role requires strong leadership in working with cross-functional teams to navigate multiple follow-ups and activity to ensure project milestone success. A demonstrated ability to effectively communicate across functional areas and coordinate both external and internal resources is essential, along with a proven track record of organizing & handling multiple activities simultaneously.
Essential Duties & Responsibilities:
- Support Program Managers in executing key project deliverables by maintaining accurate records, tracking timelines, and coordinating team activities.
- Manage data entry of orders into ERP systems, ensuring accuracy, completeness, and compliance with internal processes and CDM requirements.
- Coordinate and plan client on-site visits, including scheduling, logistics and meeting preparations to ensure a smooth and professional experience.
- Serve as a backup to Program Managers, stepping in to provide project updates, facilitate meetings, and support cross-functional communication when necessary.
- Assist in project documentation, maintaining detailed and organized records of meeting notes, action items, project milestones, and client communications.
- Communicate effectively with internal teams, external manufacturing partners, and clients to ensure alignment on project activity status and expectations.
- Support change management processes, ensuring that project modifications are properly documented and communicated to all relevant parties.
- Aid in the preparation of reports, presentations, and project summaries for leadership.
- Perform other administrative and coordination duties as required to ensure smooth project progress.
To view our benefits, please visit: trimasbenefits.com
Qualifications
- Associate’s or Bachelor’s degree in business, engineering, supply chain, or a related field preferred.
- Minimum 2 years of experience in a project coordination, administrative, or support role, preferably within medical device manufacturing, contract manufacturing, or a regulated industry.
- Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint) and project management software (MS Project, Smartsheet, or equivalent).
- Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines effectively.
- Strong interpersonal and communication skills, with the ability to collaborate with Program Managers, clients, and external partners.
- Problem-solving mindset with a proactive approach to identifying and resolving issues.
- Experience working in a fast-paced, regulated industry is a plus.
