Executive Events Coordinator I

The Workplace Services Events Team designs and produces events that bring together executives, partners, customers and employees in the Chicago Tower. We are seeking a candidate who is passionate about hospitality and events to join our Chicago-based events team. We specialize in in-person experiences. Success in this role requires agility, clear and compelling communications, outstanding organizational skills, and the ability to collaborate cross-functionally. This individual will work closely with the Security, Space Planning, Facilities, Workplace, Culinary and Guest Services Teams to deliver successful events.

Roles & Responsibilities :

• The position is responsible for the operational excellence of our meetings / events and the holistic guest experience including but not limited to : customer meetings, executive receptions, intimate dinners, town halls and employee events
• Continuously research and report innovative and creative event and entertainment options
• Solid office management / workplace environment knowledge
• Ticketing and planning on Salesforce platform
• Strong customer service and executive interaction experience
• Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
• Continuous development of team playbooks and standard operating procedures
• Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
• Pre, onsite and post event logistical management
• Key stakeholder for G-Cal calendar management for internal event space
• Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
• Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
• Management of event statistics and ad hoc reporting
• Manage various workplace projects as assigned
• Multitask many events and projects at one time

Required Skills :