Inventory Control Coordinator

Position Summary:

The Inventory Control Coordinator is responsible for maintaining accurate product inventories at Operation Food Search through effective use of inventory management systems and adherence to best practices in receiving, tracking, storing, and moving products. This role involves ensuring inventory accuracy, implementing FIFO procedures, and supporting various departments with comprehensive inventory control. The Inventory Control Coordinator will also perform regular cycle counts, manage product documentation, and collaborate with warehouse staff to optimize inventory processes and support organizational goals.

Essential Functions:

Inventory Management

• Utilize the inventory management software system to support various departments.
• Perform data entry for all items and prepare appropriate shipping/pallet tags.
• Maintain accurate inventory counts and documentation for all products, including those pulled for agency orders and those discarded.

Product Handling

• Handle incoming and outgoing products to ensure correct counts and proper documentation.
• Unload and inspect inbound freight, document temperatures of frozen/refrigerated items, and assess distribution fitness.

Stock Control

• Ensure FIFO (First In, First Out) within the warehouse and delivery, including managing consume-by dates, product categories, and nutrition rankings in the inventory system.
• Check stock levels to ensure accurate counts for staging and picking agency orders.

Cycle Counts and Inspections

• Perform scheduled cycle counts across all warehouse areas (dry, cooler, and freezer).
• Research and resolve inventory discrepancies, identifying causes and recommending improvements.

Product Tracking and Reporting

• Track and document all product movements, including returns and discards, to maintain accurate inventory records.
• Provide inventory reports to the Inventory Specialist as needed.

Warehouse Coordination

• Work with warehouse staff to ensure accurate labeling, storage, and rotation of products.
• Rotate and remove products as directed to maintain inventory accuracy and quality.

General Support

• Support and maintain inventory tracking, documentation, and reporting processes.
• Perform other duties as assigned to support the overall efficiency and accuracy of inventory management.

Education and/or Experience:

• High school diploma or equivalent.
• At least 1 year’s experience in inventory support.
• Experience using an inventory management software system.
• Experience using standard warehouse equipment, including forklift and pallet riders.
• Valid driver's license and proof of driving record required.

Knowledge, Skills and Abilities:

• Ability to operate a computer, such as sending and receiving emails and preparing basic memos and reports.
• Ability to communicate effectively both verbally and in writing.
• Skilled in managing multiple projects.
• Attention to detail, handling interruptions, maintaining focus on tasks, and producing accurate work.
• Great organizational skills a must.

Special Requirements:

• Occasional travel required for meetings, events, and conferences.
• Flexibility in working hours for occasional special after-hours events or weekend activities.
• Willingness to volunteer for other OFS duties that don’t fall under regular job duties.

Working Conditions and Physical Demands:

• Ability to lift at least 25 lbs.
• Ability to stand for extended periods of time, both indoors and outdoors.