Job description
OUR MISSION
Operation Warm is a national nonprofit that manufactures brand-new, high-quality coats and shoes for children in need. We partner with compassionate individuals, community organizations, and corporations across North America to connect underserved children to community resources they need to thrive. Over the last 25 years, Operation Warm and our partners have offered the gifts of brand-new coats and shoes as a bridge for families in need to access everything from flu shots to new books.
We are seeking innovative, driven, and compassionate individuals who are motivated by positive impact to join our growing team.
We value and are committed to uplifting the perspectives of employees and stakeholders from diverse races, ethnicities, genders, identities, disabilities, and cultures.
BASIC JOB QUALIFICATIONS
- 3 years of accounting / HR / payroll experience
- A bachelor's degree
- Knowledge of basic accounting principles and bookkeeping support.
POSITION SUMMARY
The Accounting and HR Administrator will support the Accounting and HR teams with data, systems, and processes related to the Accounting, Payroll, and Human Resources functions at Operation Warm. Focus areas include revenue, cash, payroll, and HR program administration. This person will ensure that payroll is processed on time, accurately, and will work alongside the Human Resources department to ensure compliance.
ESSENTIAL SKILLS AND RESPONSIBILITIES
Accounting Support
Research and report accounts receivable activity weekly for the organization and support Partnerships team in collections.Help the team comply with internal accounting processes and controls.Assist the team with month-end close and reconcile assigned accounts and systems.Collaborate with the team responding to internal and external customers.Contribute by being a team player and maintaining a culture of excellence.Payroll Support
Responsible for payroll systems, processing, and documentation. Includes bi-weekly review and coordination with outsourced payroll firm, related system maintenance / monitoring, audit, compliance, and accounting entries, ensuring timeliness and accuracy.Act as the primary internal point of contact coordinating with HR consultants, benefits broker, and accounting for payroll and benefits related matters. Ensure change management and data integrity across systems.Create payroll-related reports, such as earnings statements, tax summaries, and compliance reports.Identify areas for process improvement and automation to streamline payroll operations.HR Administrative Support
As part of the Automated Onboarding Process (ATS), conduct employment verifications, administer E-Verify, and perform other onboarding duties assigned.Responsible for the automated onboarding duties as defined in the HR onboarding ATS process.Schedule orientation meetings for new employees.Administer and track all forms including but not limited to annual review forms and mid-year review forms.Maintain employee records by updating and maintaining employee personal details, tax statuses, and payment information (PAN changes, direct deposit, W4, address, etc.).Other HR administrative duties as requested such as roll forward of the HR and holiday calendar and complete incoming verification requests.Other
Perform other related duties as assigned or as necessary not requiring materially different skills or competencies; remain flexible and adaptable in work schedules and work assignments as defined by departmental and organizational needs.Represent Operation Warm in a manner that conveys professionalism, confidentiality, courtesy, fairness, personal integrity, and respect for others.KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS
Knowledge of iSolved, QuickBooks Online, Salesforce, and / or enterprise systems a plus.Able to handle confidential information and act with integrity.Keen attention to detail and ability to produce quality work without errorsAbility to exercise judgement, tact, and diplomacy.Be goal driven and possess a high degree of motivation, maturity, and energy.Strong organizational skillsEffective communication skills, written and verbal.Display a positive attitude, show concern for people and community, demonstrate presence, self-confidence, common sense, and good listening ability.Passion for the mission and vision.Ability to work collaboratively with all members of the team as well as independently.Professional appearance and the attitude and personality to effectively deal with board members, donors, volunteers, and community members.SPECIAL REQUIREMENTS
Ability to travel occasionally if needed, both locally and nationallyJob Type : Full-time
Benefits :
401(k)401(k) matchingDental insuranceDisability insuranceHealth insurancePaid time offVision insuranceLimited life insuranceLimited accident insuranceLimited critical illness insurancePhysical setting :
OfficeSchedule :
Monday to FridayWork Location
Hybrid / remote in Glen Mills, PA 19342, at least 3 days a weekOperation Warm participates in E-Verify
Salary : $54,000 - $58,000
