What are the responsibilities and job description for the Patient Call Center Coordinator position at Ophthalmic Consultants of Long Island?
WHO WE’RE LOOKING FOR
Spectrum Vision Partners (“SVP”) and OCLI Vision (“OCLI”) work together to provide world class eye care to our patients to improve lives. SVP, the management services team, supports OCLI vision, one of the largest multi-specialty ophthalmology networks in the U.S. Our unique model and collaborative culture differentiate us in the marketplace and in our service to our patients. We build our culture one hire at a time, and we focus on building great teams and keeping our employees happy. We promote from within and offer fantastic benefits and PTO!
THE OPPORTUNITY AT HAND
We are looking for passionate and empathetic people to join our Call Center. As a Patient Call Center Coordinator, you will play a vital role in the level of service our patients receive by providing unparalleled customer service in our high-volume patient scheduling call center. You have a positive attitude and are motivated to provide an excellent experience and establish a culture of service excellence, focusing on patient, physician, and colleague satisfaction and engagement. This is a full-time, in-person position.
OUR EXPECTATIONS OF YOU
Provides the highest level of customer service patents and incoming callers via telephone
Answer incoming calls in a friendly, courteous, professional & positive manner, while delivering exceptional, individualized customer service to our patients requesting to schedule or reschedule an appointment
Maintain accurate records by verifying/obtaining patient demographic & insurance information and entering into the practice management system
Forward calls to appropriate practice/department for additional follow-up, information or resolution
Document and enter messages into practice management system and distribute to appropriate practice/department with proper information conveyed in an efficient manner
Answer inquiries by researching, locating, and providing relevant information
Maintain patient privacy by adhering to all applicable HIPAA regulations
Promptly address inbound email inquiries and requests from patients and others regarding services and information about OCLI as assigned by manager
Handle making outbound calls to schedule patients upon request
Work collaboratively & courteously with all other departments to ensure a positive patient experience
Perform various administrative functions and other duties/projects as assigned
WHAT YOU'LL NEED TO SUCCEED
Previous customer service experience– Able to manage difficult or emotional customer situations
You are able to focus on solving conflict, not blaming and maintain confidentiality
Must be proficient in relevant computer applications (MS Word, Excel, PowerPoint, Google Suite, etc.) as well as data entry/typing & computerized scheduling systems (EMR/EHR)
Prior inbound/outbound call center and telephone experience preferred
High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience
Experience working with the public & demonstrate strong communication & customer service skills. Previous medical practice experience and/or a general knowledge of current ophthalmology practices, concepts and procedures is preferred
This is a full time position requiring 40 hours per week, (excluding meal period), and is generally worked Monday through Friday between the hours of 8:00AM - 6:00PM, Saturday 8:00AM – 1:00PM and Sunday 9:00AM – 2:00PM.
WHO WE ARE
Our globally recognized healthcare team is comprised of some of the top minds in ocular medicine. Our senior management team has a combined 200 years of eye industry experience collaborating with some of the most recognized practices in the nation. While our providers have the expertise to diagnose and treat complex ocular, oculoplastic, and retinal conditions, we’re also uniquely qualified to provide care for our patients from childhood though adulthood. We build relationships with our patients that last a lifetime.
With nearly 1,400 employees, we support over 50 clinic locations, five state-licensed ambulatory surgery centers, and over 110 surgeons, doctors, and other medical professionals. Our brands include OCLI Vision, Island Eye Surgi-center, New Vision Cataract Center, AIO, and others.
At Spectrum Vision Partners we know that cultivating diversity and fostering an inclusive work environment is critical to our impact and success. We create an environment where no individual is advantaged or disadvantaged because of their background. We offer equal opportunity employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status. With a commitment to maintaining a bias-free environment in which harassment is prohibited, we respect cultural diversity and comply with the laws of the places in which we operate. We expect our business partners, suppliers, clients, and all of our team members to uphold these commitments.
Spectrum Vision Partners (“SVP”) and OCLI Vision (“OCLI”) work together to provide world class eye care to our patients to improve lives. SVP, the management services team, supports OCLI vision, one of the largest multi-specialty ophthalmology networks in the U.S. Our unique model and collaborative culture differentiate us in the marketplace and in our service to our patients. We build our culture one hire at a time, and we focus on building great teams and keeping our employees happy. We promote from within and offer fantastic benefits and PTO!
THE OPPORTUNITY AT HAND
We are looking for passionate and empathetic people to join our Call Center. As a Patient Call Center Coordinator, you will play a vital role in the level of service our patients receive by providing unparalleled customer service in our high-volume patient scheduling call center. You have a positive attitude and are motivated to provide an excellent experience and establish a culture of service excellence, focusing on patient, physician, and colleague satisfaction and engagement. This is a full-time, in-person position.
OUR EXPECTATIONS OF YOU
Provides the highest level of customer service patents and incoming callers via telephone
Answer incoming calls in a friendly, courteous, professional & positive manner, while delivering exceptional, individualized customer service to our patients requesting to schedule or reschedule an appointment
Maintain accurate records by verifying/obtaining patient demographic & insurance information and entering into the practice management system
Forward calls to appropriate practice/department for additional follow-up, information or resolution
Document and enter messages into practice management system and distribute to appropriate practice/department with proper information conveyed in an efficient manner
Answer inquiries by researching, locating, and providing relevant information
Maintain patient privacy by adhering to all applicable HIPAA regulations
Promptly address inbound email inquiries and requests from patients and others regarding services and information about OCLI as assigned by manager
Handle making outbound calls to schedule patients upon request
Work collaboratively & courteously with all other departments to ensure a positive patient experience
Perform various administrative functions and other duties/projects as assigned
WHAT YOU'LL NEED TO SUCCEED
Previous customer service experience– Able to manage difficult or emotional customer situations
You are able to focus on solving conflict, not blaming and maintain confidentiality
Must be proficient in relevant computer applications (MS Word, Excel, PowerPoint, Google Suite, etc.) as well as data entry/typing & computerized scheduling systems (EMR/EHR)
Prior inbound/outbound call center and telephone experience preferred
High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience
Experience working with the public & demonstrate strong communication & customer service skills. Previous medical practice experience and/or a general knowledge of current ophthalmology practices, concepts and procedures is preferred
This is a full time position requiring 40 hours per week, (excluding meal period), and is generally worked Monday through Friday between the hours of 8:00AM - 6:00PM, Saturday 8:00AM – 1:00PM and Sunday 9:00AM – 2:00PM.
WHO WE ARE
Our globally recognized healthcare team is comprised of some of the top minds in ocular medicine. Our senior management team has a combined 200 years of eye industry experience collaborating with some of the most recognized practices in the nation. While our providers have the expertise to diagnose and treat complex ocular, oculoplastic, and retinal conditions, we’re also uniquely qualified to provide care for our patients from childhood though adulthood. We build relationships with our patients that last a lifetime.
With nearly 1,400 employees, we support over 50 clinic locations, five state-licensed ambulatory surgery centers, and over 110 surgeons, doctors, and other medical professionals. Our brands include OCLI Vision, Island Eye Surgi-center, New Vision Cataract Center, AIO, and others.
At Spectrum Vision Partners we know that cultivating diversity and fostering an inclusive work environment is critical to our impact and success. We create an environment where no individual is advantaged or disadvantaged because of their background. We offer equal opportunity employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status. With a commitment to maintaining a bias-free environment in which harassment is prohibited, we respect cultural diversity and comply with the laws of the places in which we operate. We expect our business partners, suppliers, clients, and all of our team members to uphold these commitments.
