What are the responsibilities and job description for the Event Coordinator position at Opportunity Village?
Category
Administration
Description
SUMMARY
The Event Coordinator at Opportunity Village will work closely with the Events Manager to plan, organize, and execute a range of impactful events that advance Opportunity Village's mission. This role is central to the success of each event, providing comprehensive support in administrative tasks, logistics, and on-site operations. The Event Coordinator will oversee the coordination of schedules, assist in budget tracking, prepare event materials, and manage clear communication with all departments involved. A key responsibility of this position is to provide oversight for team members, community partners, volunteers, and external vendors, ensuring effective collaboration in the set-up, execution, and strike of each event or project as needed. The ideal candidate will have strong organizational skills, attention to detail, and an ability to lead and coordinate a diverse group of stakeholders to deliver successful, mission-driven events.
Embrace Opportunity Village's core values by cultivating positive and meaningful CONNECTIONS with participants and team members, demonstrating ENTHUSIASM, high standards of PRODUCTIVITY, authentic STEWARDSHIP, and consistent participation in individual and team DEVELOPMENT.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Report suspected Abuse, Neglect, Exploitation, Isolation, and Abandonment (ANEIA) immediately as mandated by state law.
- Provide administrative support for the event team.
- Collaborate with the Event Manager and Event Specialist to meticulously document and track all event expectations, ensuring timely follow-up and strict adherence to established timelines and requirements.
- Assist with daily operational and administrative functions while event is in progress
- Support event managers with outreach and coordination of Silent Auction for events.
- Generate thank you letters and acknowledgement correspondence for event staff.
- Call donors to thank them for their donation and make them aware that their check has been received.
- Compile event summaries as directed.
- Supervisor check-in at events and troubleshoot if necessary.
- Ensure that a finance representative is present at all events to support financial oversight and coordination.
- Prepare "Office in a Box" for events, including securing all credit card machines.
- Track all in-kind donations including track all items booked and follow up on items not booked with all event managers.
- Fulfill after-hours and weekend responsibilities as needed, including the potential for extended hours to support event operations
- Assist event lead with planning and execution of various internal and external events.
- Serve as Manager On Duty (MOD) during holiday season at HallOVeen and the Magical Forest.
- Establish and maintain relationships with third party vendors.
- Some travel to a variety of locations in the Las Vegas area and between Opportunity Village campuses.
- Must be able to meet all requirements of OV vehicle policies and travel :
- Between worksite locations
- Within the community
- May be assigned other duties as needed
SUPERVISORY RESPONSIBILITIES
This position will assist with task oversight of team members, community partners, volunteers and external vendors participating in the set-up, execution, and strike of any Opportunity Village project or event, as needed.
SKILLS REQUIRED
EDUCATION AND EXPERIENCE
PHYSICAL ABILITIES & WORK ENVIRONMENT
The physical demands described below are representative of those that must be met by a team member to successfully perform essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and functions of the position. The list below of minimum essential functions is illustrative of the minimums only and is not a comprehensive listing of all functions and tasks performed.
Position Requirements
Full-Time / Part-Time
Full-Time
Shift
Various Shifts
Rate of Pay
Exempt / Non-Exempt
Non-Exempt
Req Number
ADM-24-00002
Open Date
2 / 13 / 2025
Location
Oakey Campus
About the Organization
Join Opportunity Village, a nonprofit organization that has been serving people with disabilities in the Las Vegas community for more than 70 years. Together we empower, employ, and serve people with intellectual and developmental disabilities, helping them find the very best version of themselves. OV offers curated health and wellness benefits, including health, dental, and vision insurance; retirement savings accounts; development reimbursements; and so much more.
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
This position is currently accepting applications.
