Administrative/Marketing Assistant

Job Overview
The Administrative and Marketing Assistant plays a crucial role in supporting the administrative and marketing functions for the Greenville office, ensuring smooth day-to-day operations and providing direct support to the Production team. This in-person, full-time, salaried position reports to the Director of Marketing & Growth and Business Manager and collaborates closely with the Administrative, Production, and IT teams.

Administrative Responsibilities

• Provide administrative support, including typing, formatting documents, and organizing project files.
• Coordinate travel, events, catering, repairs, and other logistical needs to support the organization.
• Manage and organize office supplies and break room inventory.
• Handle occasional errands and other administrative tasks as needed.

Marketing Responsibilities

• Track, analyze, and report on proposal progress (RFP & RFQ) in the CRM database.
• Assist with creating qualification packages for project pursuits, including resumes, project details, and narratives.
• Support the Marketing team in planning and executing promotional and client events.
• Contribute to the company’s online presence through website and social media management.
• Participate in marketing associations (e.g., SMPS, AMA) to enhance professional skills and industry knowledge.

Key Competencies and Experience

• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Experience with Adobe Creative Suite, particularly InDesign (required).
• Strong ability to prioritize and manage multiple deadlines and assignments.
• 1-2 years of experience in the AEC industry, particularly in marketing or administrative roles.

Education

• Degree in Business, Marketing/Communications or related major, or relevant experience in lieu

Knowledge, Skills and Abilities

• Excellent verbal and written communication skills.
• Strong organizational and multi-tasking abilities with keen attention to detail.
• Proactive and able to manage deadlines independently.
• Team-oriented with a collaborative work style.
• High adaptability and a positive, “can-do” attitude.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required in this role. Duties, responsibilities & activities may change at any time.

Why Work at Optima Engineering:

We are a well-established multi-disciplined engineering firm with offices located in Charlotte, Raleigh, Asheville & Greenville in business since 1992, offering mechanical, electrical, plumbing, fire protection & technology related engineering services to diverse market sectors including mission critical, educational, healthcare, commercial, government and other clients. Our goal is to deliver reliable, high-quality, innovative engineering solutions to our clients and provide a top-notch work environment for our team.

Benefit Highlights

• Optima Engineering is 100% employee owned!
• Health, Vision, Dental, Life, Disability and Personal Accident insurance options
• Health Savings and Flexible Spending account options
• Multi-tiered Retirement Plan includes 401k, Profit-Sharing & Employee Stock Ownership Plan
• Adoption Assistance, Employee Wellbeing & Tuition Reimbursement programs
• Paid Time Off, Parental Leave and Paid Holidays
• Discretionary Bonuses throughout the year
• Ongoing Educational & Professional Development Opportunities
• Frequent Volunteer and Community Involvement Opportunities

If you want to be excited about going to work and making a difference in the organization you work for, please reach out to us, we’d love to talk to you about joining our team.

To learn more about Optima Engineering, please visit our website at: www.optimaengineering.com

• Optima Engineering. is committed to providing an equitable, diverse, and inclusive workplace and is an Equal Opportunity Employer. All qualified applicants, including individuals with disabilities and veterans, are encouraged to apply. Optima Engineering participates in the E-Verify employment authorization program.

Job Type: Full-time

Pay: $52,000.00 - $58,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Raleigh, NC 27601: Relocate before starting work (Required)

Work Location: In person

Salary : $52,000 - $58,000