Administrative Office Manager – Dynamic & Fast-Paced Role (In-Person, Glendale, CA)

Are you a proactive, resourceful, and highly organized Executive Assistant looking for an 
opportunity to support dynamic leaders in a fast-paced, growing company? Optimize Practice 
Alliance is seeking an experienced Executive Assistant to provide high-level support to three 
executives while also assisting their partner company, OroMed, with administrative, 
organizational, and customer support tasks. 

This is a full-time, in-person position based in Glendale, CA, with hours from 9:00 AM – 6:00 
PM, Monday through Friday. 

We need someone who thrives in a fast-moving environment, is a natural problem-solver, and 
brings a positive, can-do attitude to their work. The ideal candidate is not only highly organized 
and detail-oriented but also good-natured, proactive, and adaptable—able to anticipate needs, 
streamline processes, and manage multiple priorities effortlessly. 

This role is perfect for someone who enjoys being the go-to person for their team, ensuring 
everything runs smoothly while fostering strong working relationships across the organization. 

●  Provide comprehensive administrative support to three executives, managing calendars, 
email inboxes, scheduling, and priorities 
●  Oversee expense tracking and reporting, ensuring accuracy and timely processing 
●  Manage customer support via phone and email, serving as a point of contact for OroMed 
customers 
●  Assist with workflow documentation, reporting, and process improvements using 
Microsoft Office tools 
●  Coordinate office management tasks, including ordering supplies and ensuring smooth 
daily operations 
●  Handle project management and organizational responsibilities, ensuring tasks are 
completed efficiently and proactively identifying ways to improve systems 
●  Support executives with various ad hoc administrative and operational needs 
What You Bring to the Team: 
●  3 years of executive assistant experience supporting multiple leaders in a high-paced 
environment 
●  Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) and ability to 
streamline workflow documentation 
●  Exceptional organizational, time management, and prioritization skills 
●  Strong problem-solving abilities and attention to detail 
●  Excellent written and verbal communication skills, with a strong sense of professionalism 
and customer service 
●  A proactive, service-oriented mindset—you take initiative, anticipate needs, and thrive on 
keeping things organized 
●  Ability to multitask effectively and handle sensitive information with discretion 

●  Competitive salary: $60,000 – $65,000 per year 
●  A collaborative, supportive, and growth-focused work environment 
●  The chance to work closely with driven, high-performing executives while making a 
meaningful impact on two growing businesses 

This is a unique opportunity for a talented Executive Assistant who loves bringing order to 
chaos, keeping leaders on track, and ensuring that no detail falls through the cracks. 

If you’re looking for a role where you can take ownership, be valued for your contributions, and grow alongside a fantastic team, we’d love to hear from you! 

To apply, please submit your resume.