What are the responsibilities and job description for the Administrative Assistant position at Option 1 Staffing Services, Inc.?
Administrative Assistant
Palo Alto, CA
$30 – $35/hour
Option 1 Staffing is excited to offer an opportunity for a proactive and highly organized Administrative Assistant to become part of one of the Bay Area’s most respected and prestigious institutions. In this dynamic and highly visible role, you’ll be the go-to support for multiple faculty members—managing schedules, coordinating events, handling financial reimbursements, and keeping things running smoothly behind the scenes. If you thrive in a fast-paced environment, enjoy juggling a variety of responsibilities, and take pride in being the calm, professional presence that keeps everything on track, we’d love to hear from you.
This is more than just a job—it’s a chance to be part of something meaningful while growing your administrative career with a standout employer.
Responsibilities:
- Complex calendaring with competing priorities for multiple faculty memebers
- Coordinating travel arrangements from flights, hotels, reservations to transportation
- Coordinating conferences, dinners, and corporate events
- Creating expense reports
- Monitor, and reconcile budget statements
- Research, identify, and resolve discrepancies as needed
- Arranging meetings and other events
- Reviewing incoming documents
- Answer incoming phone calls
Qualifications:
- Minimum 3 years of experience providing direct administrative support
- Bachelor’s degree
- Experience using Oracle is highly preferred
- Academia or Healthcare experience is a plus
For immediate consideration, please apply!
Option 1 Staffing is an award-winning, statewide, recognized leader in staffing and recruiting, specializing in placing the highest caliber of Non-Clinical Healthcare, Information Technology, Supply Chain, Administrative/Office, and Accounting/Finance professionals in contract and direct-hire opportunities. We work with top and emerging companies in the Technology and Healthcare industry.
We Offer:
- Excellent opportunity to work for an outstanding, large, and growing company!
- Awesome Benefits!
- Excellent salary!
- Medical Insurance
- 401K
“Best of Staffing Award”
Best of Staffing Award is the only award in the U.S. that recognizes staffing agencies that have proven superior service quality based entirely on ratings provided by their clients and job candidates. Award winners make up less than 2% of all staffing agencies in North America.
“Top Performer Award”
Top Performer Award by Workforce Logiq highlights high-performing staffing companies who are chosen based on a variety of criteria critical to our clients’ satisfaction, including customers serviced, cycle time, submittals per requisition, percentage of submittals hired, program compliance, fill ratio, and more.
Member American Staffing Association Since 1991.
Salary : $30 - $35
