What are the responsibilities and job description for the Assistant to the Eastside Administrator, Executive Support Specialist 2 (Ontario/Hybrid option) position at Oregon Department of Corrections?
Initial Posting Date
04/03/2025
Application Deadline
04/13/2025
Agency
Department of Corrections
Salary Range
$4,867 - $6,418
Position Type
Employee
Position Title
Assistant to the Eastside Administrator, Executive Support Specialist 2 (Ontario/Hybrid option)
Job Description
Assistant to the Eastside Administrator, Executive Support Specialist 2 (Ontario/Hybrid option)
Snake River Correctional Institution – Ontario, Oregon
Oregon Department of Corrections
This position will be a direct report to Mr. Miller, Operations Eastside Administrator, and will be located at SRCI in Ontario, Oregon with a Hybrid option for remote work to be determined at time of conditional offer.
About The Job – Your Role
We are seeking a highly organized and detail-oriented Executive Support Specialist 2 to join our team and provide crucial administrative support to the Eastside Institutions Administrator within the Operations Division. In this key role, you will perform and coordinate sensitive and confidential work, representing the Eastside Institutions Administrator and the department in interactions with state agencies, special interest groups, the legislature, and the public.
Key Responsibilities
Minimum Qualifications
One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Requested Skills
Will be expected to share the mission, vision, and core values of the department. Requires active modeling of pro-social behaviors. Occasional evening and weekend work. Some in-state travel away from office is required.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Kelli Ketchum, Kelli.L.Ketchum@doc.oregon.gov
Reference Number: Req-178130
04/03/2025
Application Deadline
04/13/2025
Agency
Department of Corrections
Salary Range
$4,867 - $6,418
Position Type
Employee
Position Title
Assistant to the Eastside Administrator, Executive Support Specialist 2 (Ontario/Hybrid option)
Job Description
Assistant to the Eastside Administrator, Executive Support Specialist 2 (Ontario/Hybrid option)
Snake River Correctional Institution – Ontario, Oregon
Oregon Department of Corrections
This position will be a direct report to Mr. Miller, Operations Eastside Administrator, and will be located at SRCI in Ontario, Oregon with a Hybrid option for remote work to be determined at time of conditional offer.
About The Job – Your Role
We are seeking a highly organized and detail-oriented Executive Support Specialist 2 to join our team and provide crucial administrative support to the Eastside Institutions Administrator within the Operations Division. In this key role, you will perform and coordinate sensitive and confidential work, representing the Eastside Institutions Administrator and the department in interactions with state agencies, special interest groups, the legislature, and the public.
Key Responsibilities
- Provide comprehensive administrative support to the Eastside Institutions Administrator.
- Serve as a liaison, representing the department in interactions with state agencies, special interest groups, legislative bodies, and the public.
- Assist in the administration of operational and mission objectives, as well as the development and execution of key strategies.
- Coordinate and manage special projects and operational issues to ensure a successful outcome.
- Actively participate in management meetings, contributing to discussions and decision-making processes.
- Interpret and apply DOC, DAS, and Union contracts, policies, and procedures in daily operations.
- Handle highly sensitive and confidential information with discretion and professionalism.
Minimum Qualifications
One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Requested Skills
- Practical experience in: Databases, MS Office applications, Outlook email, and related AIC works systems
- Proven ability to manage multiple tasks and priorities effectively in a fast-paced environment, ensuring all deadlines are met.
- Exceptional written and verbal communication skills, with the ability to represent the department clearly and professionally.
- Familiarity with DOC (Department of Corrections), DAS (Department of Administrative Services), and Union contracts, policies, and procedures.
- Demonstrated ability to handle sensitive and confidential information with discretion, maintaining integrity and professionalism at all times.
- Ability to work effectively with a diverse range of stakeholders, fostering a collaborative and productive work environment.
- Experience in coordinating and managing projects, ensuring timely and successful execution while maintaining a focus on details and outcomes.
- Valid driver's license and good driving record. If not, must be able to provide an acceptable alternate method of transport.
- In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
- The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
- Please monitor both your email and Workday account for updates regarding this recruitment.
- As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
- Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.
Will be expected to share the mission, vision, and core values of the department. Requires active modeling of pro-social behaviors. Occasional evening and weekend work. Some in-state travel away from office is required.
About The Department
The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.
The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.
The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.
Benefits
The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.
The State of Oregon provides a generous benefit package, which includes:
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
- And more
- After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
- Top candidates will be referred to the hiring manager.
- The hiring manager will review your application and schedule interviews.
- Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
- Final candidates will have a background check, PREA check, and reference checks.
- A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
- A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!
The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.
Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.
We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.
The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.
Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.
Questions
If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.
Recruiter: Kelli Ketchum, Kelli.L.Ketchum@doc.oregon.gov
Reference Number: Req-178130
- Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
- Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
- ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
- This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
- This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.
Salary : $4,867 - $6,418
