What are the responsibilities and job description for the Development Specialist position at Oregon Health & Science University Foundation?
Priority Application Deadline
April 14, 2025
FLSA Status
Nonexempt
Starting Salary
Step 1: $49,171 ($23.64/hr.) – $59,005 ($28.37/hr.)
Work Location
Hybrid (60% on-site, 40% remote)
About the Position
As the Development Specialist for the Foundation Relations team, you'll play a key role in supporting the AVP of Foundation Relations and the Foundation Relations (FR) team. This includes managing schedules, preparing meeting materials, drafting correspondence, handling reports and background research, maintaining database records, and assisting with other critical tasks
What You’ll Be Doing
WORKFLOW MANAGEMENT
- Manage the AVP’s calendar, prioritizing and scheduling meetings with internal and external stakeholders.
- Support development officers by preparing materials, tracking follow-ups, and coordinating next steps after meetings.
- Oversee logistics for Foundation Relations (FR) events in collaboration with the Events Team.
- Assist with meeting preparation, notetaking, and maintaining accurate prospect and proposal records.
- Draft correspondence, talking points, and other materials to support donor engagement efforts.
- Represent the foundation in interactions with donors, colleagues, volunteers, and community members as appropriate.
PROJECT MANAGEMENT AND FACILITATION
- Lead the planning, execution, and management of projects with input from the FR team.
- Maintain and update the team’s intranet pages in collaboration with the Program Manager.
- Manage and update FR proposal attachments, as requested.
- Support the creation, editing, and coordination of proposal materials.
- Assist with internal processes related to grant proposal submissions, reporting, and stewardship, working closely with internal staff, OHSU faculty, and key stakeholders.
- Coordinate resources across departments and collaborate with third parties/vendors as needed.
DEPARTMENT SUPPORT
- Manage additional projects and tasks as assigned.
- Provide general support for budgets, expense reimbursements, invoices, and office supplies.
- Assist with proposals, reports, research, and organizational profiles as needed.
Who You Are
- Strong written communicator with the ability to draft professional correspondence, meeting notes, and executive-level documents.
- Detail-oriented and skilled in grammar, spelling, and formatting for business documents, spreadsheets, and presentations.
- Effective collaborator with strong interpersonal skills to engage professionally at all levels.
- Highly organized with strong time management skills to balance multiple projects and deadlines.
- Proactive in tracking project progress, troubleshooting issues, and making necessary adjustments.
- Self-motivated and highly organized, able to manage multiple priorities independently.
You should have
- Experience supporting a senior staff member or executive (preferred).
- Experience in a nonprofit, foundation, or university setting (preferred).
- Familiarity with grants, grantmaking, philanthropy, or academic medicine.
- We want to emphasize that there is no such thing as the perfect candidate; candidates who do not have all of the required experience are encouraged to apply.
Working Conditions
- Occasional hours outside of normal work hours for meetings or programs
- Some local travel may be necessary
Salary : $49,171
