Construction Administrative Assistant

Are you looking for an exciting new career in a building trade that is recession proof?

Oregon Restoration is the premiere Water Damage and Mold Mitigation company in Oregon and SW Washington for over 15 years. We are a fast growing, employee owned and focused company looking to expand our high quality water mitigation division. We are looking to work with great people who want to grow and learn new skills. People who enjoy providing excellent customer service while learning how to restore homes and businesses. Its a fast pace career that has a lot of satisfaction due to the variety of skills learned and direction for advancements.

As a company we take pride in providing a better place to work that is about more than the bottom line. We all like working hard but taking care of our valued employees and keeping our great people happy is our key to success. We build careers. Weve been named Top 100 places to work in Oregon since 2019 by Oregon Business magazine. 5th year in a row! We have been taking care of our employees since before it was cool. If that sounds good to you, we'd love to talk to you about joining our team.

Summary and Objective

The Production Administrative Assistant (PAA) is a outcome-oriented position that requires a strong attention to detail, ability to change tasks at a moments notice, excellent customer service and high levels of confidentiality. The PAA will work closely with the Mitigation Production Managers, Division Manager, Inspectors, and field crew technicians in their daily production processes. This position will be in charge of the customer data intake process and entering into correct systems, project documentation monitoring and filing, creation and monitoring of Field files, Dash (third party program) information input and daily general office tasked for all Mitigation division projects.

In order for the candidate to be successful in this, the candidate must have extreme attention to details and strong communication skills.

Essential Functions:

• Handles general office tasks such as filing and generating reports
• Entering inspections for the inspectors
• Create all job leads and jobs within Dash or current system.
• Communicate daily updates to customers via email.
• Create, maintain, and enter information into databases Such as Dash, OneDrive, QuickBooks and/or Google sheets.
• Requesting/sending invoices
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as Field files, audit forms, Work Authorization and Certificate of Satisfaction
• Monitor all information and documentation in Dash and One Drive
• Scheduling third party vendors for project needs (Storage Container delivery/pickup, portable toilets, and Sub-contractors)
• Entering plumbing leads and jobs into Dash and other systems needed
• Conduct searches to find needed information, using such sources as the Internet.
• Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions.
• Learn to operate new office technologies as they are developed and implemented.
• Complete forms in accordance with company procedures.
• Proofread documents, records, or other files to ensure accuracy (when needed)
• File all paper files of closed leads and/or projects when completed.
• Send thank you notes to customers
• Adding repair leads to Dash
• Creating photo PDFs when requested
• Scanning in paperwork and files for projects
• Schedule delivery of goods and services such as PODS, Honeybucket, Itel etc
• Create and process customer invoices (when needed)
• Misc. tasks that are needed for/from employees, vendors and/or customers

Other Duties

Please note the above is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Scheduling and Dress Code Policy

This position is a full-time position ranging from 32-40hrs per week. Due to the nature of our industry some overtime, after hours and weekends, while unlikely, may be required. The schedule for this position is Monday to Friday between the hours of 7am and 5pm, with overtime on occasion. Dress code is office casual.

Location

Please note this positions is an in person only. No remote work is available. We are located by Bridgeport Mall. Please review our location before applying.

Benefits

• Upward mobility in a fast-growing company
• Flexible schedule
• Robust Paid time off and paid holidays
• 401(k) 100% Match up to 4%
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-Term Disability Insurance
• Employee assistance program
• Professional development assistance
• Volunteer Hours Reimbursed
• Reimbursements of Costco, AAA & NW Forest Pass
• Tuition reimbursement

NOTE:

- We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

- E-Verify is used to ensure authorization to work in the United States.

-Please do not call office about this job position. Please use indeed or one of the provided email addresses.

-After a candidate has been selected and a conditional offer letter has been signed, all candidate regardless of position will require clearance of a background check. If this position is a driving position, a driving background check must also be completed and cleared.

-Local applicants only.

Thank you for your interest! We look forward to working with you.