What are the responsibilities and job description for the School of Electrical Engineering and Computer Science Events Coordinator position at Oregon State University?
School of Electrical Engineering and Computer Science Events Coordinator
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Please see Special Instructions for more details.
To ensure full consideration, applications must be received by 05/08/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
Starting salary within the salary range will be commensurate with skills, education, and experience.
Starting salary within the salary range will be commensurate with skills, education, and experience.
For additional information please contact:
Calvin Hughes
Calvin.hughes@oregonstate.edu
Calvin.hughes@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Position Details
Position Information
Department
Sch Elect Engr/Comp Sci (ESE)
Position Title
Coordinator-Events
Job Title
School of Electrical Engineering and Computer Science Events Coordinator
Appointment Type
Professional Faculty
Job Location
Corvallis
Benefits Eligible
Full-Time, benefits eligible
Remote or Hybrid option?
Yes
Job Summary
The School of Electrical Engineering and Computer Science is seeking an Events Coordinator. This is a full-time (1.00 FTE), 12-month, professional faculty position.
This position works closely with the School of Electrical Engineering and Computer Science (EECS) leadership team to deliver school events and programming for internal and external stakeholders, supporting outreach efforts to help the school and College of Engineering to reach their goals and objectives. This position is responsible for the full scope of event coordination from design to implementation. The events are associated with the goals of the school’s undergraduate, graduate, and Ecampus programs as well as those of the College of Engineering. Audiences for these events include students, industry partners, prospective, students, and others. This position is responsible for tracking data and providing reports and other needed information to the school’s Corporate Relations office, the College of Engineering, and the OSU Foundation.
This position works closely with the School of Electrical Engineering and Computer Science (EECS) leadership team to deliver school events and programming for internal and external stakeholders, supporting outreach efforts to help the school and College of Engineering to reach their goals and objectives. This position is responsible for the full scope of event coordination from design to implementation. The events are associated with the goals of the school’s undergraduate, graduate, and Ecampus programs as well as those of the College of Engineering. Audiences for these events include students, industry partners, prospective, students, and others. This position is responsible for tracking data and providing reports and other needed information to the school’s Corporate Relations office, the College of Engineering, and the OSU Foundation.
The School of EECS and the College of Engineering (COE) are committed to building a community of faculty, students, and staff that is increasingly inclusive, collaborative, diverse, and centered on student success.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100 undergraduate degree programs, 80 graduate degrees plus hundreds of minor options and certificates
- 35k students including more than 2.3k international students and 10k students of color
- 217k alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
- Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
60% Program/Event Coordination:
Designs, manages, promotes, and executes internal and external events and programs with input from the school head; the Corporate Relations and Communications Coordinator; and the associate heads for undergraduate, graduate, research, and Ecampus programs. Works with various campus groups and external vendors to secure venues, equipment, food and beverage, audio and visual equipment, accommodations, and other event needs. Manages event budget, registration, promotion, and other event information. The events and programs include networking events with industry supporters, graduate student visits and orientation, undergraduate seminars, the undergraduate Engineering Expo, research symposia, school retreats, the EECS Graduation Celebration, and college and university activities in which the school is asked to participate.
20% Reporting and Data Management:
Acquires and records data on events and programs and prepares reports for the school and college leadership as well as the OSU Foundation. Provides CRM support. Gathers additional data and research as needed.
10% Collaboration and Student Training:
Collaborates with the corporate relations and industry partnerships team, the digital marketing specialist, and other school, college, and university personnel to support and enhance school’s programs. Represents the school on select committees and task forces as assigned; to include, but not limited to: student success, college outreach and recruiting, and other EECS committees. Trains and leads student workers.
10% Professional Development and Other duties as assigned:
Works collaboratively with staff, faculty, and students to create a safe, respectful, and inclusive work environment.
Identify and participate in professional development opportunities which will aid in success within job functions.
What You Will Need
- Bachelor’s Degree in Business Administration, Communications, English, or related field
- 2 years of experience in event and program coordination.
- Strong organizational and problem-solving skills.
- Demonstrated professionalism and commitment to providing high quality service to stakeholders.
- Ability to work independently, as well as collaboratively as part of a team.
- Experience using Sales Force and/or CRM platforms .
- Moderate level Excel proficiency
- Demonstrated quality oral and written communication abilities especially when dealing with distressed stakeholders.
- Commitment to contributing to and participating in a collaborative and inclusive work environment
- Strong working knowledge of Microsoft Office software.
- Prior experience working with Adobe InDesign and other Adobe software.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
- Experience running large scale events.
- Professional experience in an institution of higher education.
- Demonstrated graphic design skills.
Working Conditions / Work Schedule
Typical work schedule will be Monday – Friday 8am to 5pm. Work outside of standard hours required occasionally in support of school events. Remote work allowed through agreement with supervisor (will not be 100% remote.) Ability to lift 15 to 30 pounds.
Pay Method
Salary
Pay Period
1st through the last day of the month
Pay Date
Last working day of the month
Recommended Full-Time Salary Range
$55,000-$75,000
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/167125
Posting Detail Information
Posting Number
P09018UF
Number of Vacancies
1
Anticipated Appointment Begin Date
07/01/2025
Anticipated Appointment End Date
Posting Date
04/23/2025
Full Consideration Date
05/08/2025
Closing Date
05/23/2025
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by 05/08/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
Starting salary within the salary range will be commensurate with skills, education, and experience.
Starting salary within the salary range will be commensurate with skills, education, and experience.
For additional information please contact:
Calvin Hughes
Calvin.hughes@oregonstate.edu
Calvin.hughes@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Supplemental Questions
Salary : $55,000 - $75,000
