Accounting Specialist II

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Our mission is protecting the world's water. We work every day to support the sustainability of our most precious resource, so our people know what they're doing matters.

Join our team and do work that matters. Visit www.orenco.com/jobs to learn more or check out the official job description (below).

Company Description:

Orenco Systems, Inc. (subsidiary of Infiltrator Water Technologies) is a manufacturer of innovative onsite and decentralized wastewater collection and treatment technologies. Solutions include community collection systems, advanced secondary treatment systems, watertight fiberglass tanks, and in-tank pumping and filtration systems. Orenco also manufactures high-quality standard, custom, and OEM controls, along with state-of-the-art fiberglass buildings, tanks, and enclosures.

Infiltrator Water Technologies is a market leader within the onsite wastewater treatment industry, Infiltrator manufactures a variety of revolutionary products and innovative, environmentally friendly alternatives to traditional stone and pipe leachfield and concrete septic wastewater system components. We sell our products through wholesale distribution across the United States and Canada for use on properties with onsite wastewater treatment systems.

GENERAL POSITION SUMMARY:

The purpose of this position is to provide general support to the Accounting Department and process transactions in the department. The position will be cross trained to be able to perform most department transactions, excluding payroll. Position duties include various intermediate level administrative functions.

ESSENTIAL FUNCTIONS & KRA (Key Result Areas):

> Safety/Culture

• Continuously maintains Orenco Management's safety, cultural, and professional standards.
• Promotes, encourages, and reinforces a positive safety culture, safe practices, and a safe work environment to all employees.

> Billing

• Generates sales invoices from shipped orders and deliver to customers.
• Processes customer credit card authorizations, monitors authorizations until transaction is captured.
• Monitors Recurly for VeriComm® and TCOM™ billing activity and processes the payment transactions in GP (Great Plains).
• Processes refunds or adjustments in Recurly as requested.
• Reconciles Recurly transactions in the payment gateway, transact in GP.
• Processes refunds or adjustments in Recurly as requested; reconciles Recurly transactions in the payment gateway; transact in GP.
• Prepares invoices for and tracks customer advanced payment transactions (deposits).
• Assists will-call customer as needed.
• Generates reacuring O&M (operations & maintenance) invoices and other service billings.

> Accounts Receivable

• Enters payments on customer accounts and applies to appropriate transactions.
• Prepares and processes bank check deposits; ACH (Automated Clearing House) & wire deposits, miscellaneous deposit; transact in GP; monitors and reconciles incoming transactions to bank account.
• Monitors customer accounts for past due transactions and communicates with customers in standard manner and/or as directed by the accounting and finance department manager.
• Places past due customers on hold and communicates with customers and sales manager.
• Generates deposit invoices and monitors all accounts with deposit and/or prepayment terms.
• Calculates monthly finance charges.
• Prepares and delivers semi-monthly and monthly account statements.
• Assists customers with account information inquiries and document requests.
• Assists Orenco sales and/or customer service departments with all invoice or customer account research.
• Prepares customer credit reference requests for customers.
• Researches account billing problems, past due invoices, debit memos, and disputed transactions on customer accounts.

> Credit

• Monitors credit batches in GP and disposition them as directed by the accounting and finance department manager.
• Delivers to and collects credit application documents from customers and/or sales managers and submits to the accounting and finance department manager.
• Generates customer cards in GP and updates any current customers card changes (address, terms, contacts).
• Relays new card information or changes to appropriate sales managers.
• Maintains customer credit files.

> Sales Tax

• Exports sales transaction data from GP and populates sales tax reporting templates for review by the VP of Accounting and Finance department manager.
• Enters sales tax report data in state reporting systems and submits the reports and payments as necessary.
• Monitors sales transactions for missing or incorrect tax schedules.
• Collects tax certificates or license documentation from customers, updates customer accounts with sales & use tax information.
• Enters sales tax payments in GP.
• Maintains sales tax files.

> Returned Product and Credit Transactions

• Monitors and/or issues checks for credit memos over 12 months since issuance.
• Researches and issues credit memos and refunds for returned product or billing adjustments.
• Communicates as needed with customers regarding returned product or billing adjustments.
• Communicates appropriately with internal customers regarding returns and account credits.
• Researches debit memos received from customers and relays to customer service, sales manager or match to issued credit memos.
• Applies processed credit memos to account transactions as appropriate.
• Processes all co-op requests to credit memo's, verify proper documents per procedure, and enters into co-op manager on home.osi.

> Accounts Payable Duties (as backup)

• Matches receiving transactions to vendor invoices; verifies the accuracy of vendor invoices.
• Enters account transactions for payment and adjusts discounts, payment dates, and account distributions as required.
• Matches vendor statements to account transactions, prepares invoices for payment.
• Prepares remittance documents and envelopes for mailing Files paid and unpaid invoices and statements.

> General Office Duties

• Performs other accounting transactions as directed.
• Sorts and files accounting and finance documents.
• Processes documents for delivery including stuffing envelopes and processing through the postage meter.
• Data entry as directed.
• Photocopies documents.

> Work is to be done during manufacturing business hours, which may include an occasional early and/or later shift as needed. Occasional long hours may be required.

> Regular, consistent, and predictable attendance is required.

> Performs other duties as assigned.

EDUCATION:

High school diploma or equivalent. Two year related degree preferred.

KNOWLEDGE/SKILLS/EXPERIENCE:

• Four years of comparable work experience. A two year degree can substitute for two years of required experience.
• Fast and accurate ten key ability.
• Ability to accurately file both alpha and numeric.
• Ability to communicate courteously.
• Intermediate computer experience including Excel.
• Accurate and attentive to detail.
• Good organizational skills
• Ability to be flexible and adjust to priority changes with little notice and to remain calm during stressful, confrontational, and/or high-pressure situations.
• Ability to use sound judgement and follow-through in problem-solving and decision-making processes.
• Must have satisfactory driving record, maintain valid driver's license, and current insurance on personal vehicle if used for business. Must meet company insurability requirements.

TOOLS & EQUIPMENT:

10-key calculator

Cell phone

Computer

General office equipment

Multi-line phone with intercom

Vehicle

WORKING CONDITIONS:

Indoor office environment

PHYSICAL REQUIREMENTS:

Regular job duties include seeing, speaking, hearing, reading, writing, keyboarding, prolonged periods of sitting including extended time viewing a computer screen. Intermittent physical activity including standing, walking, kneeling, climbing stairs and ladders, reaching, pushing, pulling, grasping, holding, bending, twisting, stooping, squatting, and occasional light lifting of under 20 lbs. Occasional operation of a motor vehicle.

Salary : $20 - $29