What are the responsibilities and job description for the Administrative Assistant position at Orthopaedic and Sports Medicine Center?
About us: OSMC is the premier independent orthopaedic practice in Manhattan, Kansas and the team orthopaedic doctor for K-State athletics. We are dedicated to providing the highest level of compassionate and quality care to our community. Our mission is to serve the people in Manhattan and the surrounding area with excellence, innovation, and integrity. We are committed to fostering a culture that promotes productivity, loyalty, and a sense of purpose among all members.
Job Description: We are seeking a highly motivated, dependable, and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing support and assistance to our Chief Administrator Officer and Staff Accountant. This role requires strong organizational skills, confidentiality, ability to manage multiple calendars and tasks, excellent communication and follow-through, and ability to work independently and collaboratively.
Key Responsibilities:
- Create and update monthly calendars and distribute and communicate to internal and external teams.
- Coordinate student observation scheduling and maintain school affiliation documentation.
- Support financial operations including check matching, daily balancing, scanning, bank deposits, and data entry for end-of-day/month spreadsheets
- Assist with MACRA/MIPS reporting.
- Perform document scanning and filing.
- Provide administrative support to leadership, including email/calendar management and meeting prep.
- Assist with marketing efforts.
- Complete additional administrative duties as assigned by the administrator and staff accountant.
Qualifications:
- Education: High school diploma or equivalent, associate’s degree preferred but not require.
- Experience: Proven experience as an administrative assistant or in a similar role, preferred.
- Skills:
- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.
Our Values:
- Compassion: Treat all people with respect and dignity, providing a thoughtful and caring experience for patients and employees.
- Integrity: Do the right thing, even without reward. Provide transparency, openness, and accountability.
- Teamwork: Foster trust, honesty, communication, and mutual support to serve patients, the community, and employees with excellence.
- Innovation: Educate and share new ideas, procedures, and industry standards to provide the best treatment and experience.
- Respect: Embrace diverse backgrounds, experiences, and perspectives, encouraging open dialogue.
- Service: Raise the quality of care by understanding the importance of every job and its impact on the patient experience.
- Commitment: Dedicate ourselves to the community, employees, patients, and partnerships with educational and community organizations.
- Excellence: Exceed expectations in patient care, customer service, and professional development1.
Leadership Definitions:
- Coach: Support team members to succeed in their roles.
- Networker: Connect with team members and other leaders.
- Communicator: Effectively communicate with team members and other leaders.
- Delegator: Determine team members’ unique strengths and delegate responsibilities accordingly.
- Strategist: Set goals and develop processes to achieve them.
- Role Model: Model expected behavior, including adherence to policies and interactions with patients and co-workers.
- Motivator: Mentor and encourage the team.
- Adaptor: Be flexible and set the tone for the team to adapt as needed.
- Trainer: Ensure team members feel confident in getting their questions answered.
- Innovator: Think of ways to bring value to the office and encourage growth and skill improvement.
- Representative: Be the voice of the team and organization
Benefits:
- 3 weeks paid time off
- 40 hours volunteer paid time off
- Medical, dental, and vision insurance
- Flexible spending account
- Health Saves Account
- 401k
- Life insurance policy
- Short and Long term disability
- Aflac
To be considered for our Administrative Assistant position please submit your resume and cover letter. Thank you for your interest, and we look forward to meeting you.
Job Type: Full-time
Pay: $16.00 - $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
- No nights
- No weekends
Work Location: In person
Salary : $16 - $20
