What are the responsibilities and job description for the Executive Assistant, CEO position at Orveon Global?
About Us:
Orveon is a new kind of beauty company launched in December 2021 when we acquired our three iconic brands - bareMinerals, BUXOM, and Laura Mercier. Operating in 40 countries, we're a truly global business. Our headquarters are in New York, with additional locations in major cities worldwide.
We love our brands and are embarking on a powerful shift: To change how the world thinks about beauty. We are a collective of premium and prestige beauty brands committed to stark honesty, co-creation, and making a sustainable cultural impact.
People here are passionate, entrepreneurial and most of all, bold. This is an inspirational group of talented, silo-busting, confident and humble people, working together to build something better. We are looking for the best talent to join us on that journey. We believe we can accomplish more when we #Face Forward Together!
Job Summary:
Assists and coordinates the CEO in daily administrative needs and special projects. Maintains communication and strong working relationships with other Executives within the Orveon organization. Provides support to one additional executive, as well as shared office manager duties with the EA team (team of 3).
Primary Duties & Responsibilities:
- Arrange all domestic and international travel including flights, hotels, restaurants, itineraries, car service, and visas as needed. This includes weekly domestic travel to NYC for the CEO.
- Work with CEO’s external board organizations to ensure there are no conflicts between the external needs and the business needs.
- Manage calendar including scheduling daily meetings and video calls involving multiple time zones.
- Liaison between Orveon and the Orveon board of directors related to quarterly and monthly board meetings.
- Organize and submit expense reports and maintain records.
- Work closely with the finance team to review all invoices & POs pending CEO’s approval and approve on their behalf as needed.
- Assist with prioritizing requests as they arise
- Assist with creating documents, spreadsheets, and presentations as needed
- Coordinate events including off site events, leadership meetings, and office events.
- Ship FedEx Packages domestically and internationally
- Office manager duties include visitor registration, kitchen supply ordering and maintenance, mail sorting, package room organization, and communication with the building engineer and security.
- Other duties as assigned
Qualifications & Competencies:
- Prior experience supporting Senior Executives within a corporate environment.
- Expert level Outlook, MS Teams, Zoom, Excel, and PowerPoint
- Strong verbal and written communication skills
- Exceptional organizational skills and impeccable attention to detail.
- Able to maintain a high level of professionalism, integrity and discretion in handling confidential information
- Enthusiasm and a positive attitude
- Problem-solving skills.
What Orveon offers you:
You are a creator of Orveon’s success and your own. This is a rare opportunity to share your voice, accelerate your career, drive innovation and fostering growth. We’re a human sized company so your work will have a big impact on the organization. We invest in the well-being of our Orveoners – both personally and professionally and provide tailored benefits to support all of you, such as:
- “Hybrid First” Model 2-3 days per week in office, balancing virtual and face-to-face interactions.
- “Work From Anywhere” – Freedom to work three (3) weeks annually from the lo-cation of your choice.
- Complimentary Products – Free and discounted products on new releases and fan-favorites.
- Professional Development – Exposure to senior leadership, learning and development programs, and career advancement opportunities.
- Community Engagement – Volunteer opportunities in the communities in which we live and work.
US-Only:
- Health & Wellbeing Perks – Comprehensive medical, dental, vision, and lifestyle benefits.
- Time-Off – Generous PTO, 14 company-paid holidays, parental leave, and flexible Summer Fridays.
- 401(k) – Retirement plan through a 401(k) with 100% match on the first 4% contribution.
Other things to know!
- Pay Transparency- One of our values is Stark Honesty and the following represents a good faith estimate of the compensation range for this position
At Orveon Global, we carefully consider a wide range of non-discriminatory factors when deter-mining salary. Actual salaries will vary depending on factors including but not limited to location, education, experience, and qualifications.
The pay range for this position is $68,000 – $104,000. Supplemented with all the amazing benefits above for full-time employees!
- Opportunities and Accommodations- Orveon is deeply committed to building a workplace and global community where inclusion is not only valued but prioritized. Find out more on our careers page.
BE AWARE OF FRAUD! Please be aware of potentially fraudulent job postings or suspicious recruiter activity by persons that are posing as Orveon Global Recruiters/HR. Please confirm that the person you are working with has an @orveonglobal.com email address. Additionally, Orveon Global does NOT request financial information or payments from candidates at any point during the hiring process. If you suspect fraudulent activity, please visit the Orveon Global Careers Site at https://www.orveonglobal.com/career to verify the posting and apply though our secure online portal.
Salary : $68,000 - $104,000
