What are the responsibilities and job description for the Lead Events Specialist position at OSAAVA Services?
Job Description
Customer: AFWERX
Location: Remote
Security Clearance: Secret
Position Overview:
The Lead Events Specialist is responsible for the strategic planning, coordination, and execution of high-profile events that support AFWERX’s mission to accelerate technology transitions. This role requires a highly organized and dynamic leader who can manage multiple complex events, coordinate with internal and external stakeholders, and ensure smooth event execution in a fast-paced, high-pressure environment.
The ideal candidate is an experienced event planner with strong leadership, logistics, and communication skills, capable of handling large-scale in-person and virtual engagements while maintaining alignment with AFWERX’s branding and communication strategies.
Key Responsibilities:
Cyber Security company, specializing in specific cyber defense activities and IT services. We are a SDVOSB.
Cyber Security company, specializing in specific cyber defense activities and IT services. We are a SDVOSB.
Customer: AFWERX
Location: Remote
Security Clearance: Secret
Position Overview:
The Lead Events Specialist is responsible for the strategic planning, coordination, and execution of high-profile events that support AFWERX’s mission to accelerate technology transitions. This role requires a highly organized and dynamic leader who can manage multiple complex events, coordinate with internal and external stakeholders, and ensure smooth event execution in a fast-paced, high-pressure environment.
The ideal candidate is an experienced event planner with strong leadership, logistics, and communication skills, capable of handling large-scale in-person and virtual engagements while maintaining alignment with AFWERX’s branding and communication strategies.
Key Responsibilities:
- Event Planning & Strategy:
- Plan and execute high-quality, high-profile events with industry, government, and academia stakeholders from initial concept to post-event evaluation.
- Develop detailed event timelines and schedules, ensuring all tasks, deadlines, and responsibilities are effectively managed.
- Ensure all event branding and messaging align with AFWERX/SpaceWERX identity, communication strategies, and branding guidelines.
- Conduct post-event evaluations to measure success, gather participant feedback, and identify areas for improvement.
- Logistics & Coordination:
- Manage all logistical aspects, including venue selection, equipment rentals, transportation, accommodations, catering, and audiovisual requirements.
- Oversee on-site event operations, managing event flow and staff to ensure smooth execution.
- Research, compile, propose, and update event schedules for current and future years within government databases.
- Identify potential risks and hazards, implement contingency plans, and coordinate safety measures with safety officers.
- Stakeholder & Vendor Management:
- Coordinate with vendors and suppliers to secure services, oversee deliveries, and ensure all event needs are met.
- Collaborate with AFWERX leadership, event POCs, and Strategic Communications teams to promote events and engage stakeholders through multiple communication channels.
- Maintain adherence to military protocols, traditions, and etiquette during official ceremonies and high-level engagements.
- Budget & Resource Management:
- Develop and manage event budgets, tracking costs and ensuring expenditures remain within government-approved limits.
- Optimize resources and negotiate contracts to maximize event impact within budget constraints.
- Education:
- Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, Business Administration, or a related field.
- Preferred: Certified Meeting Professional (CMP) or other relevant industry certifications.
- Experience:
- 8 years of experience in event planning or coordination, with at least 2-3 years in a leadership role.
- Proven experience managing complex events, including conferences, trade shows, corporate events, and government engagements.
- Experience with virtual and hybrid event execution is a plus.
- Familiarity with government, Department of Defense (DoD), Air Force, or large-scale corporate events is strongly preferred.
- Technical & Soft Skills:
- Strong leadership and interpersonal skills, capable of managing teams and cross-functional collaboration.
- Ability to manage multiple events simultaneously, prioritize tasks, and meet strict deadlines.
- Budget management and cost optimization expertise.
- Excellent verbal and written communication skills, with a keen eye for detail. AP style writing experience preferred.
- Proficiency in event management software, Microsoft Office Suite, and project management tools.
- Knowledge of virtual event platforms (e.g., Zoom, Microsoft Teams, WebEx, or similar technologies).
- Work Environment & Travel:
- Ability to work autonomously in a highly dispersed remote team.
- Travel is required and expected based on event support needs.
- Other duties may be assigned as needed within the scope of event management.
Cyber Security company, specializing in specific cyber defense activities and IT services. We are a SDVOSB.
Cyber Security company, specializing in specific cyber defense activities and IT services. We are a SDVOSB.
