What are the responsibilities and job description for the Accounts Payable Specialist position at Osawatomie Unified School?
Accounts Payable Specialist
Purpose:
To maintain, plan, and direct financial accounting records via accounts payable activities of the Osawatomie Unified School District as required by the Board of Education and the State of Kansas.
Benefits:
Required Qualifications:
Technology Skills:
Communication Skills:
Reasoning Skills:
Other Necessary Skills:
Physical Requirements & Conditions:
General Responsibilities:
Purpose:
To maintain, plan, and direct financial accounting records via accounts payable activities of the Osawatomie Unified School District as required by the Board of Education and the State of Kansas.
Benefits:
- Fringe Benefits as scheduled by the Board of Education
- 10 Vacation Days per year, un-accumulative
- 14 Personal Days per year, accumulative to 110 days
- 10 Paid Holidays 4 additional days at Spring and Winter breaks
Required Qualifications:
- High School Diploma or equivalent
- Valid driver's license, and be able to drive and qualify under the district's insurance carrier when driving a district vehicle
Technology Skills:
- Proficient in Microsoft Office (Excel, Word)
- Proficient in Google Applications (Gmail, Docs, Sheets, Slides)
- Experience with basic accounting software or employee information systems
- Experience with Skyward technology systems (preferred, but not required)
Communication Skills:
- Read, analyze, and interpret information relevant to the position (invoices, statements, RFPs, bids, 1099s, etc)
- Speak effectively to small and large groups of people
- Communicate clearly and concisely both orally and in writing
Reasoning Skills:
- Define problems, collect data, establish facts, and draw valid conclusions
Other Necessary Skills:
- Identify and resolve problems
- Maintain confidentiality
- Communicate effectively with others
- Follow Board Policy and office procedure
- Maintain high level of ethical behavior and confidentiality when dealing with student, staff and/or parent information
- Assume responsibility for own work performance
- Anticipate problems and unforeseen events and handle them in an appropriate manner
Physical Requirements & Conditions:
- Requires prolonged sitting or standing
- Requires occasional physical exertion to manually move, lift, carry, pull or push heavy objects or materials up to 20lbs
- Requires stooping, bending or reaching
- Must be able to climb stairs or use a small step ladder
- Must be able to look at digital screens for long periods of time
General Responsibilities:
- The essential job duties and responsibilities of the Accounts Payable Specialist include, but are not limited to, the following:
- Prepare and enter all invoices and payables into the accounts payable system in a timely manner with appropriate documentation attached
- Prepare board reports for all expenditures
- Maintain current vendor files and manage vendor setup
- Prepares and verifies all 1099s
- Monitors all district credit/charge card balances, payments and usages
- Opens and distributes US Mail and interdistrict mail
- Review budgets and expenditures as needed with Business Manager, Office Manager, or Superintendent
- Post, print, and mail vendor checks
- Complete reconciliation of authorized accounts
- Assist with both financial and KSDE audits
- Maintain accurate and orderly filing systems
- Perform other duties as assigned by Superintendent
