Full Time Secretary

• Administer first aid and prescription medications to students for the purpose of providing emergency or necessary care in accordance with district, state and federal requirements

• Monitor student immunization records ensuring they are up-to-date

• Assist other personnel supporting them in the completion of their work activities

• Collect fees and/or funds from student events (e.g. field trips, uniforms, ticket sales, yearbooks, dances, fundraisers, student fee money, etc.)

• Compile data from a variety of sources (e.g. calendars, meetings, etc.)

• Coordinate a variety of programs and/or activities ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines

• Evaluate situations (e.g. involving other staff, students, parents, the public, police, probation department, etc.) taking appropriate action and/or directing to appropriate personnel for resolutions

• Greet all incoming visitors ensuring that guests sign in/out as required

• Maintain a variety of computerized and manual records, files, and department databases (e.g. student CA files, information packets, rosters/listings, calendars, outstanding supply orders, etc.), providing reliable information and complying with district, state and federal requirements

• Maintain inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items’ availability

• Monitor assigned department/program activities (e.g. purchase orders, office machine operations, etc.)

• Orient new campus personnel regarding appropriate school and district practices (e.g. directions, building procedures, etc.) for the purpose of effectively assimilating new personnel into campus operations

• Perform record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.)

• Prepare a wide variety of reports and written materials (e.g. correspondence, agendas, minutes, newsletters, Parent Handbooks, bulletins, programs, financial statements, annual reports, master calendar, etc.).

• Prepare written materials (e.g. correspondence, agendas, minutes, newsletter, Parent Handbook, bulletins, reports, bank deposits, receipts, etc.) documenting activities, providing written reference and/or conveying information

• Process a variety of fiscal information (e.g. incoming invoices, purchase orders/requisitions, refund requests, special payment requests, student fees, cash receipts, AR invoicing, statements, etc.)

• Respond to inquiries from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) providing information, facilitating communication among department and/or providing direction as may be required adhering to FERPA and HEPA requirements

• Schedules various activities (e.g. meetings, testing arrangements, assemblies, special programs, etc.) assisting in meeting staff needs and efficiently utilizing personnel, equipment and facilities

• Other duties assigned by the High School Principal or Designee

Job Type: Full-time

Pay: From $15.45 per hour

Expected hours: 32 – 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Morning shift

Work Location: In person

Salary : $15