Administrative Assistant

About Oshkosh Defense, an Oshkosh company

Oshkosh Defense stands behind those who dedicate their lives to protecting others. As an industry-leading tactical vehicle manufacturer, every day we strive to meet or exceed our customers' ever-changing needs with next generation defense technologies and advanced systems. We operate with unparalleled commitment to those who depend on our products and services worldwide to perform their missions.

JOB SUMMARY:

The Administrative Assistant provides departmental administrative support to our engineering function by conducting research, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. Supports a medium to large team or a senior level manager. Works under broad supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

These duties are not meant to be all-inclusive and other duties may be assigned.

• Manage and coordinate the schedules and appointments of the department.
• Coordinate travel domestically and internationally, which includes assisting with passports and visas.
• Handle communications, take calls and messages, arrange conference calls.
• Coordinate and schedule meetings, including on-site and off-site, conferences, presentations, and celebrations.
• Assist with preparing presentations, which may include research and compiling data.
• Compile and prepare reports as required, ensuring due dates are met.
• Handle all miscellaneous administrative duties, which includes maintenance of electronic files, distribution of mail and communications, ordering supplies, printer maintenance, processing invoices, maintaining files, etc.

MINIMUM QUALIFICATIONS:

• High School Diploma or GED.
• Three (3) or more years administrative support experience.

PREFERRED QUALIFICATIONS:

• Proficient with the Microsoft Suite: Excel, Outlook, PowerPoint, Word, etc.
• Ability to work independently with minimal supervision. High degree of initiative, follow-through, and organizational skills.
• Excellent interpersonal communication (verbal and written) and collaboration skills.
• Ability to interface with personnel at all levels directly or virtually.
• Ability to manage confidential data.

WORKING CONDITIONS:

• Physical Demands: Frequent Sitting, Hearing, Talking, Visual, Typing; Seldom Standing, Walking/Running, Reaching, Climbing, Driving, Bending/Kneeling, Fine Dexterity, Manual Dexterity; Upper Extremity Repetitive Motion.

Pay Range:

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at corporatetalentacquisition@oshkoshcorp.com.

Oshkosh Corporation is an Equal Opportunity and Affirmative Action Employer. This company will provide equal opportunity to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Information collected regarding categories as provided by law will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.