What are the responsibilities and job description for the Human Resources Professional position at Otter Tail County?
JOB
Otter Tail County is accepting application for a full-time Human Resources Professional to work in the Administration Department. The Human Resources Professional is responsible for administration of the human resources and benefit plan functions for Otter Tail County under the direction of the County Administrator/Human Resources Director and Assistant Human Resources Director, within the policy guidelines established by the County Board of Commissioners. Performs various complex administrative work in analyzing and administering the various components of the human resource system and benefit plans.
EXAMPLE OF DUTIES
HUMAN RESOURCES GENERAL: Assists with confidential and highly sensitive issues related to employee performance/conduct and collective bargaining agreements. Researches, analyzes, and prepares policies/reports on various topics as requested by the; presents the results to the appropriate audience.Assists in administration of policies and procedures as determined by the personnel policy, collective bargaining agreements, and County Board actions. Interprets and clarifies personnel related questions and issues; responds to requests for personnel related information from employees and the public, e.g. status of employees, anniversary dates, employment verifications, and outcomes of investigations of complaints.Researches, develops, and recommends new or revised policies and procedures. Organizes and implements other projects as assigned, e.g. implementation of a new compensation and classification system. Assists with management of the performance planning and review process. Provides guidance, counsel and training to leadership and participants, and works with leadership to ensure performance evaluations are effectively completed. Researches and conducts market salary surveys and analyzes the results.Maintains job descriptions for all positions. Assists in the development and modification of job descriptions.Oversees electronic and paper personnel records. Maintains personnel records and associated confidences in accordance with the Government Data Practices Act. Provides guidance to departments on policy and regulations governing access to personnel records. Updates human resource/payroll software to reflect accurate personnel information. Assists in the administration of the compensation plan by processing and implementing documentation for all payroll actions, e.g. salary increases, termination of employment, transfers and promotions; anniversary date and probationary period adjustments; set up of new employees, status change documentation, etc. Uses independent judgment to ascertain which policy is applicable for determining salary, e.g. Promotional, Recruitment, Temporary, Merit, Demotion, and Transfer policies. Implements the onboarding process for new employees ensuring effective introduction and understanding of county government operations, key personnel policies, and service culture. Conducts and/or coordinates in-house training programs for employees as authorized.Provides effective and professional oral and written communication.Participates in on-going human resources/benefits related training.May assist with duties and responsibilities as outlined in the County Emergency Operations Plan and Continuity of Operations Plan.RECRUITMENT & SELECTION: Directs and administers recruitment process, e.g. prepares job postings, advertisements, reviews applicants, conducts testing, and schedules interviews.Represents the county to applicants seeking employment. Advises public of hiring procedures.Advises department heads and supervisors on hiring practices and data privacy regulations related to recruitment, screening applicants, interviewing, and conducting background checks.Takes leadership role in designing screening and interviewing tools and processes in collaboration with department heads/supervisors.Administers and evaluates applicant screening and skills appraisal tools, e.g. written communications, computer and other skills testing, and supplemental applications. Evaluates the screening/interviewing process and advises department heads and supervisors of the results.Oversees the background/reference check process and makes employment offers.Corresponds with applicants regarding the status of the hiring process.Compiles and maintains hiring summaries for all positions. Maintains employment eligibility lists.BENEFITS ADMINISTRATION: Directs and oversees the operations of Human Resources as it relates to County Benefits, which includes health, dental, long term disability, life, supplemental life, health savings account, flexible spending accounts, and retirement. This includes studying law changes and analyzing the impact on County benefits, policy development, advice to department heads and supervisors on policy interpretation and use of policy and plan documents, as well as the preparation of recommendations to Human Resources Director, Benefits Committee, County Administrator and County Attorney in labor negotiations.Responds to employee concerns about the County’s benefit programs and insurance deductions; acts as a liaison with insurance carriers and/or third-party administrators as necessary, resolving questions, problems, complaints, claims, enrollment, conversion and other benefit related matters. Responsible for Request for Proposal (RFP) processes for insurances based on State Statute for health insurance and secondary/supplemental insurances. Follows timeline for RFP advertising, bid opening, review of bids by Insurance Committee, awarding bids, and working with the new insurance company in new processes for the company.Directs and oversees the annual benefit enrollment process for County employees, educate employees regarding changes in benefit options by large group meetings, individual annual packets, and individual meetings. Provides annual census to Insurance companies and benefit changes for employees via spreadsheets or on-line enrollment systems. Advises employees regarding the enrollment process and responsible for all insurance change information to insurance companies and County payroll staff. Responsible for reconciliation of monthly billings for health, dental, and life insurance.Ensures County compliance with the Affordable Care Act by remaining up-to-date with the law and monitoring potential modifications that the County may need to make so that the County’s policies and contributions conform with the law. Directs and oversees the operations of Human Resources as it relates to county-wide administration of FMLA, COBRA, Minnesota continuation, State Retiree continuation, Vacation Donation Policy, Long Term Disability claims, retirement benefits and corresponding sick and vacation leave benefits. Ensures that Otter Tail County conforms to FMLA, COBRA and State Retiree continuation laws. Studies and analyzes labor agreements, personnel rules and other policies to ensure consistency between policies and corresponding laws and recommend changes. Advises and coaches department heads and supervisors regarding interpretation of these policies and laws for consistent application. Informs and counsels employees regarding these HR policies. When directed by Human Resources Director, County Administrator or County Attorney, responds to grievances regarding these HR policies or laws. May be involved with EEOC complaint(s).Back-up to Safety/Risk Specialist with Minnesota Counties Intergovernmental Trust to effectively monitor claims for auto, property, liability and workers’ compensation. Provides oversight on complex insurance claims. Directs and oversees benefits for employees at the Prairie Lakes Municipal Solid Waste Association (PLMSWA). Counsels employees with regard to the enrollment process. Processes Accident/Injury reports and facilitates workers’ compensation claims. Completion of health insurance records for the CMS (Center for Medicaid and Medicare Services).WORK DIRECTION/PROJECT MANAGEMENT: Provides work direction and project management for Administrative support positions, e.g. assigns and oversees short- and long-term projects, prioritizes tasks and assigns them to the most appropriate individual, verifies that projects are completed accurately and on time.Directs Administrative support positions to maintain employment bulletin board, e.g. job postings.Responsible for taking a leadership role in fostering a positive and cohesive working environment.Trains and coaches Administrative support positions in personnel policies and data privacy regulations.
SUPPLEMENTAL INFORMATION
This position is regularly scheduled to work Monday through Friday, 8:00 a.m. to 4:30 p.m., with potential for evening and weekend hours. The current starting salary for this position is $73,528 per year, with career advancement to $116,438. The selection process will include an online employment application and supplemental questionnaire. Semi-finalists will be invited to interview. Finalists will be required to pass a background investigation prior to hire. A standard twelve month probation period applies. How to ApplyTo apply for this position, click on desired job title, then the "Apply" link. On-line applications are stored on a secure site. Only you and authorized employees of Otter Tail County have access to the information submitted.When filling out any employment application materials for Otter Tail County, you must include your entire employment and education history. Failure to do so may render your application incomplete.Veterans PreferenceEligible veterans as defined by Minnesota Statute 197.447 may claim Veterans Preference during the hiring process. A DD214 and required supporting documentation must be included with the employment application to receive preference.Background InvestigationAll employment offers are contingent upon the applicant passing a background investigation which may include, but are not limited to, gathering information from the following sources: Bureau of Criminal Apprehension, other law enforcement agencies, court documents, educational institutions, previous employers, Minnesota Driver and Vehicle Services, military records, Immigration and Naturalization Services, and known associates of the applicant.Criminal convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. Making false statements or withholding information during the hiring process will cause you to be barred from employment or removed from employment. Otter Tail County is a tobacco-free workplace. Otter Tail County does not discriminate on the basis of political affiliation, race, color, creed, religion, age, national origin, sex (pregnancy, gender identity, sexual orientation), marital status, familial status, status with regard to public assistance, membership or activity in a local commission, disability, or genetic information. Equal Opportunity Employer
Otter Tail County is accepting application for a full-time Human Resources Professional to work in the Administration Department. The Human Resources Professional is responsible for administration of the human resources and benefit plan functions for Otter Tail County under the direction of the County Administrator/Human Resources Director and Assistant Human Resources Director, within the policy guidelines established by the County Board of Commissioners. Performs various complex administrative work in analyzing and administering the various components of the human resource system and benefit plans.
EXAMPLE OF DUTIES
HUMAN RESOURCES GENERAL: Assists with confidential and highly sensitive issues related to employee performance/conduct and collective bargaining agreements. Researches, analyzes, and prepares policies/reports on various topics as requested by the; presents the results to the appropriate audience.Assists in administration of policies and procedures as determined by the personnel policy, collective bargaining agreements, and County Board actions. Interprets and clarifies personnel related questions and issues; responds to requests for personnel related information from employees and the public, e.g. status of employees, anniversary dates, employment verifications, and outcomes of investigations of complaints.Researches, develops, and recommends new or revised policies and procedures. Organizes and implements other projects as assigned, e.g. implementation of a new compensation and classification system. Assists with management of the performance planning and review process. Provides guidance, counsel and training to leadership and participants, and works with leadership to ensure performance evaluations are effectively completed. Researches and conducts market salary surveys and analyzes the results.Maintains job descriptions for all positions. Assists in the development and modification of job descriptions.Oversees electronic and paper personnel records. Maintains personnel records and associated confidences in accordance with the Government Data Practices Act. Provides guidance to departments on policy and regulations governing access to personnel records. Updates human resource/payroll software to reflect accurate personnel information. Assists in the administration of the compensation plan by processing and implementing documentation for all payroll actions, e.g. salary increases, termination of employment, transfers and promotions; anniversary date and probationary period adjustments; set up of new employees, status change documentation, etc. Uses independent judgment to ascertain which policy is applicable for determining salary, e.g. Promotional, Recruitment, Temporary, Merit, Demotion, and Transfer policies. Implements the onboarding process for new employees ensuring effective introduction and understanding of county government operations, key personnel policies, and service culture. Conducts and/or coordinates in-house training programs for employees as authorized.Provides effective and professional oral and written communication.Participates in on-going human resources/benefits related training.May assist with duties and responsibilities as outlined in the County Emergency Operations Plan and Continuity of Operations Plan.RECRUITMENT & SELECTION: Directs and administers recruitment process, e.g. prepares job postings, advertisements, reviews applicants, conducts testing, and schedules interviews.Represents the county to applicants seeking employment. Advises public of hiring procedures.Advises department heads and supervisors on hiring practices and data privacy regulations related to recruitment, screening applicants, interviewing, and conducting background checks.Takes leadership role in designing screening and interviewing tools and processes in collaboration with department heads/supervisors.Administers and evaluates applicant screening and skills appraisal tools, e.g. written communications, computer and other skills testing, and supplemental applications. Evaluates the screening/interviewing process and advises department heads and supervisors of the results.Oversees the background/reference check process and makes employment offers.Corresponds with applicants regarding the status of the hiring process.Compiles and maintains hiring summaries for all positions. Maintains employment eligibility lists.BENEFITS ADMINISTRATION: Directs and oversees the operations of Human Resources as it relates to County Benefits, which includes health, dental, long term disability, life, supplemental life, health savings account, flexible spending accounts, and retirement. This includes studying law changes and analyzing the impact on County benefits, policy development, advice to department heads and supervisors on policy interpretation and use of policy and plan documents, as well as the preparation of recommendations to Human Resources Director, Benefits Committee, County Administrator and County Attorney in labor negotiations.Responds to employee concerns about the County’s benefit programs and insurance deductions; acts as a liaison with insurance carriers and/or third-party administrators as necessary, resolving questions, problems, complaints, claims, enrollment, conversion and other benefit related matters. Responsible for Request for Proposal (RFP) processes for insurances based on State Statute for health insurance and secondary/supplemental insurances. Follows timeline for RFP advertising, bid opening, review of bids by Insurance Committee, awarding bids, and working with the new insurance company in new processes for the company.Directs and oversees the annual benefit enrollment process for County employees, educate employees regarding changes in benefit options by large group meetings, individual annual packets, and individual meetings. Provides annual census to Insurance companies and benefit changes for employees via spreadsheets or on-line enrollment systems. Advises employees regarding the enrollment process and responsible for all insurance change information to insurance companies and County payroll staff. Responsible for reconciliation of monthly billings for health, dental, and life insurance.Ensures County compliance with the Affordable Care Act by remaining up-to-date with the law and monitoring potential modifications that the County may need to make so that the County’s policies and contributions conform with the law. Directs and oversees the operations of Human Resources as it relates to county-wide administration of FMLA, COBRA, Minnesota continuation, State Retiree continuation, Vacation Donation Policy, Long Term Disability claims, retirement benefits and corresponding sick and vacation leave benefits. Ensures that Otter Tail County conforms to FMLA, COBRA and State Retiree continuation laws. Studies and analyzes labor agreements, personnel rules and other policies to ensure consistency between policies and corresponding laws and recommend changes. Advises and coaches department heads and supervisors regarding interpretation of these policies and laws for consistent application. Informs and counsels employees regarding these HR policies. When directed by Human Resources Director, County Administrator or County Attorney, responds to grievances regarding these HR policies or laws. May be involved with EEOC complaint(s).Back-up to Safety/Risk Specialist with Minnesota Counties Intergovernmental Trust to effectively monitor claims for auto, property, liability and workers’ compensation. Provides oversight on complex insurance claims. Directs and oversees benefits for employees at the Prairie Lakes Municipal Solid Waste Association (PLMSWA). Counsels employees with regard to the enrollment process. Processes Accident/Injury reports and facilitates workers’ compensation claims. Completion of health insurance records for the CMS (Center for Medicaid and Medicare Services).WORK DIRECTION/PROJECT MANAGEMENT: Provides work direction and project management for Administrative support positions, e.g. assigns and oversees short- and long-term projects, prioritizes tasks and assigns them to the most appropriate individual, verifies that projects are completed accurately and on time.Directs Administrative support positions to maintain employment bulletin board, e.g. job postings.Responsible for taking a leadership role in fostering a positive and cohesive working environment.Trains and coaches Administrative support positions in personnel policies and data privacy regulations.
SUPPLEMENTAL INFORMATION
This position is regularly scheduled to work Monday through Friday, 8:00 a.m. to 4:30 p.m., with potential for evening and weekend hours. The current starting salary for this position is $73,528 per year, with career advancement to $116,438. The selection process will include an online employment application and supplemental questionnaire. Semi-finalists will be invited to interview. Finalists will be required to pass a background investigation prior to hire. A standard twelve month probation period applies. How to ApplyTo apply for this position, click on desired job title, then the "Apply" link. On-line applications are stored on a secure site. Only you and authorized employees of Otter Tail County have access to the information submitted.When filling out any employment application materials for Otter Tail County, you must include your entire employment and education history. Failure to do so may render your application incomplete.Veterans PreferenceEligible veterans as defined by Minnesota Statute 197.447 may claim Veterans Preference during the hiring process. A DD214 and required supporting documentation must be included with the employment application to receive preference.Background InvestigationAll employment offers are contingent upon the applicant passing a background investigation which may include, but are not limited to, gathering information from the following sources: Bureau of Criminal Apprehension, other law enforcement agencies, court documents, educational institutions, previous employers, Minnesota Driver and Vehicle Services, military records, Immigration and Naturalization Services, and known associates of the applicant.Criminal convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. Making false statements or withholding information during the hiring process will cause you to be barred from employment or removed from employment. Otter Tail County is a tobacco-free workplace. Otter Tail County does not discriminate on the basis of political affiliation, race, color, creed, religion, age, national origin, sex (pregnancy, gender identity, sexual orientation), marital status, familial status, status with regard to public assistance, membership or activity in a local commission, disability, or genetic information. Equal Opportunity Employer
Salary : $73,528
