What are the responsibilities and job description for the Administrative Assistant - Theatre & Dance position at Otterbein University?

Location : Westerville, OH

Job Type : Administrative Staff

Job Number : 00397

Division : Academic Affairs

Department : Theatre & Dance

Opening Date : 02 / 05 / 2025

DESCRIPTION

Otterbein University is in search of an Administrative Assistant who will provide key administrative and logistical support to the chair, faculty, staff, and students of the Department of Theatre & Dance. Candidate will exhibit excellent organizational and communication skills, attention to detail, and the ability to juggle a multitude of tasks for a nationally ranked theatre training program. This is a full-time, non-exempt position, working 37.5 hours / week, 52 weeks a year.

Otterbein offers a comprehensive benefits package including :

Tuition benefit to employee, spouse or domestic partner and dependents
Accrue 4 weeks of paid vacation
10 days paid sick time
12 paid holidays plus bonus days
Medical, dental and vision insurance to you, dependents or domestic partner
Life Insurance
Defined contribution retirement plan
and much more

JOB RESPONSIBILITIES

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Provides key administrative, clerical, and logistical support to the department chair, faculty, and staff of the department.

Manages & maintains all aspects of online recruiting software; coordinates on-campus and off-campus auditions and interviews; gathers and organizes all materials for applicant interviews.

In collaboration with the chair of the department, maintains recruiting related communication in a timely manner, demonstrates knowledge of the Theatre degree programs, and updates prospective students about the status of their applications.

Supports all aspects of the academic program; supports departmental administrative functions by working with Academic Affairs, Student Affairs, Student Success, Admissions, with attention to university and accreditation deadlines.

In cooperation with the Managing Director, ensures accuracy of marketing materials and content on department website.

Maintains copy machines; orders office supplies; prepares work orders and follows-up as needed, works with Security and Housekeeping on activities occurring in theatre spaces and parking lots.

Schedules and coordinates departmental meetings, schedules rooms, and makes travel arrangements for chair, faculty, and guest artists.

While closely communicating with Admissions, meets with prospective students and their families; coordinates student guides and class visits for prospective students, and schedules faculty and chair interviews.

SUPERVISORY RESPONSIBILITIES : Supervises work-study recruitment liaison and all work-study student employees and volunteers for recruitment functions.

QUALIFICATIONS

To perform this job successfully, an individual must be able to execute each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and / or EXPERIENCE : High school diploma. Administrative experience of at least three years required. Experience in an academic setting is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS : N / A

LANGUAGE SKILLS : Must possess interpersonal and communication skills including competency in spoken and written English grammar.

MATHEMATICAL SKILLS : N / A

TECHNICAL SKILLS : Proficiency in Microsoft Office. Ability to operate and oversee a variety of office equipment

REASONING ABILITY : Knowledge of general office procedures; must possess excellent customer service skills with students as well as adults; strong interpersonal and supervisory skills; ability to exercise initiative and independent judgment in unusual or new situations; must be able to work with multiple interruptions; must be able to retain confidential information.

PHYSICAL DEMANDS : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk or hear, sit, reach and use repetitive motions of hands and wrists. The employee is occasionally required to stand, walk, stoop or bend. The employee must frequently lift and / or carry up to 20 pounds and occasionally push and / or pull up to 20 pounds. This position requires close vision. Must be able to meet regular and predictable attendance standards.

WORK ENVIRONMENT : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Duties are performed in an environmentally controlled office setting.

SUPPLEMENTAL INFORMATION

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.

Otterbein University is an Equal Opportunity Educator and Employer.

Otterbein University is committed to providing a welcoming environment free from unlawful discrimination. To this end, the University prohibits any form of discrimination against any person on the basis of race, color, sex, gender, pregnancy, religion, creed, marital status, partnership status, age, sexual orientation, gender identity, gender expression, national origin, disability, military status, or any other legally protected status in its programs and activities. However, the University's commitment to a nondiscriminatory environment is not intended to abridge unduly its commitment to academic freedom, free speech, or its educational mission. Inquiries or complaints regarding any form of discrimination or harassment may be directed to :

Molly Miller

Director of Human Resources

614.823.1805

To help attract a talented team, Otterbein offers a comprehensive benefits package to full-time faculty and staff.

Benefits at Otterbein include :

Tuition benefit for employee and their dependents

Accrue 4 weeks paid vacation and 10 days paid sick time per year

12 paid holidays plus bonus days

Medical, dental, vision, life insurance for employee, dependents, or domestic partner

Disability

Defined contribution retirement plan

and much more

ABOUT OTTERBEIN UNIVERSITY :

ABOUT OTTERBEIN CAREERS and BENEFITS :

Apply for this job

Receive alerts for other Administrative Assistant - Theatre & Dance job openings

Administrative Assistant - Theatre & Dance

What are the responsibilities and job description for the Administrative Assistant - Theatre & Dance position at Otterbein University?

What is the career path for a Administrative Assistant - Theatre & Dance?

Job openings at Otterbein University

Not the job you're looking for? Here are some other Administrative Assistant - Theatre & Dance jobs in the Westerville, OH area that may be a better fit.

We don't have any other Administrative Assistant - Theatre & Dance jobs in the Westerville, OH area right now.

AI Assistant is available now!