Executive Assistant

We're seeking a seasoned Executive Assistant with a strong background in administrative processes, Standard Operating Procedures, and training. This role entails a diverse range of responsibilities aimed at ensuring the smooth functioning of our office and supporting our team in the Non-Profit sector.

Responsibilities :

• Assist in the management of the c-suites offices when needed, including answering phone calls, file maintenance and organization, preparing documents, composing routine correspondence and announcements, receiving visitors, faxing / receiving messages, and correspondence, and expediting mail handling.
• Maintain daily work schedules, and acquire documents and information as needed by the executives.
• Update and manage executives’ appointment calendar and Departmental task list.
• Maintain filing system and further develop to make more efficient.
• Coordinate and assist with the completion of special projects, including research, documentation, spreadsheet development and presentation design.
• Assist with meeting preparation and implementation, including drafting, copying, and distributing meeting agendas, presentation materials, correspondence and minutes.
• Assist with making course, event, and travel arrangements.
• Maintain tickler files for corporate timetables, and provide back-up for the executive suite and for outgoing mail processing as needed
• Other duties as assigned

Qualifications :

COR1

Salary : $24 - $30