Parish Hall Coordinator

Description

Employment Status: Full-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Times vary depending on scheduled events

Reports to: Pastor and Director of Operations

· Paid Holidays/Holy Days

· 403b Retirement

· 401 (a) Pension Plan 

· Medical, Dental, Vision, Life

· Employee Assistance Program

· Short-term/Long-term Disability

Summary:

The Parish Hall Coordinator is the point of contact for all events scheduled in the Parish Hall. Works under the supervision of the Director of Operations to ensure parish ministry leaders, parishioners and clients have a seamless event in the Parish Hall and a positive experience when they choose OLPH Church as their venue of choice. Works events held in the Parish Hall and assists the client during the event. Events held in the Parish Hall, include receptions for weddings, quinceañeras, funerals, parish ministry events and/or activities including meetings, private parties and events.

Position Responsibilities:

· Shows the Parish Hall to interested clients seeking to have their event at OLPH Church

· Interviews potential clients to assess their event needs and set event expectations regarding Parish Hall requirements and guidelines and procedures for use of the space

· Schedules all events for the Parish Hall and coordinates with the church to ensure no conflicts with other parish activities

· Administers contracts between OLPH Church and Parish Hall clients, including accepting and processing Parish Hall payments, deposits and refundable deposits 

· Schedules Security as needed for events that require hiring an off-duty officer

· Opens the Parish Hall on the day of the event prior to the function. 

· Provides onsite help with all needs that arise on the day of the event, from greeting the guests, helping with audio/video needs, working with caterers and other event contractors

· Schedules cleaning after all events in the Parish Hall

· Prepares the Parish Hall for closing and ensures that the building is secure once events have concluded

· Other duties as assigned 

Requirements

Minimum Qualifications:

Education:

· High school Diploma or equivalent

· Associate’s degree preferred

Experience:

· At least two (2) years’ experience of working in a customer service role

· Experience in event / venue coordination preferred

· Bilingual in Spanish and English preferred

Minimum Knowledge and Skills: 

· Experience with computer software and Microsoft Office Applications

· Must be detail oriented, organized, self-motivated, work well independently and on a team

· Must have good written and verbal skills

· Must have good critical thinking and problem-solving skills

· Physical Requirements: Able to lift 30 lbs. frequently, stand/walk 8-12 hours

· Reliable transportation 

· Is detail-oriented in all tasks

· Good interpersonal skills, be friendly, outgoing and willing to work under pressure

· Excellent time management, creative problem solving and communication skills required

· Knowledge and ability to work with various technology

· Ability to work evenings, weekends through 12:00am and holidays due to an unpredictable work schedule when necessary

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.