What are the responsibilities and job description for the Receptionist position at OurStaff, LLC?
Job Description
RECEPTIONIST
Santa Fe Springs
M-F : 8am-5pm
Pay Rate : $18-$22 / hr (DOE)
POSITION PURPOSE
The Receptionist is responsible for answering phones, greeting guests and providing various administrative support for the office.
ESSENTIAL FUNCTIONS
- Average percent of time
- 40% Answering phones
- 20% Scanning of invoices and indexing them
- 5% Cash receipts - collecting checks and logs it in
- 10% Opening and distributing mail
- 10% Distribution of job related AP, progress releases, etc
- Job related invoices, progress releases, etc. are to be organized and distributed by project and division # to respective Project Accountant – Current list will be provided
- Preliminary Notices distributed to contract admin
- 5% Prepare outgoing mail such as addressing mail, scheduling FedEx & UP for pick up
- 10% Monthly / Occasional Administrative Responsibilities
- Maintain the First Aid Supplies Cabinet
- Handles vending machines
- Orders supplies for the kitchen
- Other administrative responsibilities as needed – Back up for AP entry
- Schedule building maintenance as instructed by Accounting Manager
KNOWLEDGE, SKILLS & EXPERIENCE
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.
COMPETENCIES
EDUCATION
PHYSICAL REQUIREMENTS
Requirements
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job. Minimum of 2 years in a receptionist or administrative role Background in construction experience is preferred Ability to multitask, juggle multiple priorities, and prioritize responsibilities Ability to work under pressure in meeting specific responsibilities Must have excellent organizational skills Must have excellent communication and written skills Ability to interact with a variety of individuals at all levels Must have a pleasant and positive demeanor Must have moderate computer skills in Excel, Word and Outlook applications Ability adapt to changes of the company’s needs Ability to follow up and follow through on tasks and projects
Salary : $18 - $22
