What are the responsibilities and job description for the Office Manager position at Overdorf Snyder Mechanical, Inc.?
Job Description
Perform all duties necessary to efficiently manage the office of a mechanical contractor.
Responsibilities (partial listing):
>Accounts Payable
>Accounts Receivable
>Billing (invoice customers)
>Bank deposits
> Prepare Contracts and Subcontracts as needed
>Reconcile monthly bank statements
>Weekly payroll (calculate & submit electronically)
>Weekly certified payroll reports
>Monthly union reports
>Prepare bids (deliver if needed)
>Prepare & submit shop drawings for approval
>Compile O&M manuals at end of projects
>Submit quarterly & semi-annual reports to bonding agent
>Prepare & submit 1099 Forms annually
>Prepare & submit year-end tax info to accountant
>Other administrative duties as required (copying, printing, scanning, answering phone, accepting deliveries, ordering supplies as needed, maintaining company vehicle records, etc.)
Skills required (partial listing):
>Ability to multi-task and prioritize work
>Detail oriented
>Ability to provide excellent customer service
>Good written and verbal communication skills
>Ability to work independently
>Trustworthy
>Computer proficiency
Must obtain upon hiring:
>Quickbooks training
>Notary Public
Summary
As an Office Manager, you will be responsible for overseeing daily office operations and ensuring a smooth workflow within the organization. Your core skills in office management, communication, and organization will be essential in maintaining an efficient work environment. You will leverage premium skills such as QuickBooks for financial tasks and event planning to coordinate office activities. Your relevant experience in customer service and team management will enhance collaboration and support the overall success of our team. Join us to contribute to a productive and well-organized office atmosphere.
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
- Retirement plan
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- QuickBooks: 1 year (Required)
Language:
- English (Required)
Shift availability:
- Day Shift (Preferred)
Work Location: In person
Salary : $17 - $20