Accounts Payable Accountant

Owen-Ames-Kimball Co. (O-A-K) is an employee-owned company in Michigan, Florida, and Colorado commercial, educational, and industrial construction landscape for over 130 years. From 19th-century historical treasures to inspiring contemporary designs, our talented team continues to transform the landscape where we live, work and play.

We are seeking a full-time Accounts Payable Accountant to join our Grand Rapids office. 

Job responsibilities include:

Accounts Payable

• Set-up subcontracts and purchase orders in Job Cost System.
• Ensure all Subcontractor/Suppliers invoices are submitted as required by subcontract and purchase order agreements.
• Maintain Accounts Payable Database including but not limited to updating vendor information, verifying Federal Tax ID Numbers, and ensuring payments are directed to the proper remittance address.
• Ensure Subcontractor/Suppliers Waivers of Lien are received and correct. 
• Ensure all Compliance requirements for W-9’s, Insurance Certificates, EEO, and other documents are met by Subcontractors and Suppliers.
• Scheduling and preparing checks.
• Resolving purchase order, contract, invoice, or payment discrepancies and documentation. 
• Review Vendor Statements. 
• Process, review and track general ledger posting of construction accounts payables invoices for multiple projects. 
• Ensure all Subcontractors and Supplier Invoices are processed accurately and timely. 
• Ensure good communication with Owen-Ames-Kimball Co. Vendors – calls and e-mails are responded to timely. 
• Ensure compliance with sales and use tax regulations. 
• Process employee expense reports. 
• Compile information for external auditors, as required. 
• Ensure payment discounts are taken when appropriate. 
• File 1099’s annually with the IRS. 
• Ensure Project Files are organized and follow project document guidelines. 

General Accounting

• Ensure proper internal control procedures are in place and are followed.
• Ensure that assigned month -end closing goals are met (1oth of the Month).
• Month-end General Ledger reconciliations are performed as assigned.

The ideal candidate will possess:

• Education and experience: 3 years of experience, preferably in a construction project cost environment, an associate’s degree or bachelor's degree in accounting or business, is preferred, but equivalent experience will be considered.
• Eye for Details: Accuracy is critical for success in this role. Candidate must have superior organizational, communication (both written and verbal) and decision-making skills.
• Tech know-how: A strong background in using all Microsoft Office programs, particularly Excel, as well as with an ability to become familiar with firm-specific programs and software (Acumatica).
• Trust: Our clients return to O-A-K because we are honest, genuine, and authentic; our sense of integrity guides our work. This is simply who we are, and this what we expect from each and every person at O-A-K. Candidate must be able to maintain confidentiality and use discretion in dealing with sensitive matters.
• Embodiment of our corporate values: Choosing what’s right, every time; A can-do attitude: A personal sense of responsibility; People who value people. 

Apply today if you’re looking for a great opportunity with a growing company that can offer:

• An attractive compensation and benefits package including competitive salary, 401k profit sharing arrangement and health care benefits.
• Working with great people. Our close-knit culture is one of the best parts about O-A-K. We have low turnover and we have a lot of fun.
• The ability to make a difference. Our size and culture encourages recognition and reward of the hard work that you’ll do and the value you’ll bring.
• Variety of work tasks. The person in this position enjoys a wide variety of tasks and interfaces with several departments. No two days are the same. The work tasks are exciting.
• Stable, reputable company. O-A-K was founded in Grand Rapids in 1891. We work with a wide variety of clients and markets throughout Colorado, Florida, and Michigan with an average volume of $400 million worth of construction projects each year.

O-A-K is An Equal Opportunity Employer (EOE)

NO PHONE CALLS PLEASE

www.owen-ames-kimball.com/careers