What are the responsibilities and job description for the Accounts Payable Clerk position at HOLLAND BOARD OF PUBLIC WORKS?
Accounts Payable Clerk
Reports to: Accounting Manager
Job Summary: This position is responsible for maintaining vendor accounts, processing invoices for payment, verifying authorizations for payments and compiling statistics.
Essential Duties
- Maintain vendor files in a timely and accurate manner.
- Verify and process vendor invoices for payment in a timely and accurate manner; assuring adequacy of approvals according to established policy.
- Assist in the development of procedures and policies as related to position.
- Determine accounting distribution and create and/or process vouchers in finance system.
- Post payable transactions to the finance system.
- Handle inquiries from vendors on payments and invoices.
- Send electronic payments to banks.
- Prepare 1099’s at year end.
- Perform all other tasks as assigned.
Essential Qualifications
- High school diploma, or equivalent.
- At least one year experience in accounts payable. Knowledge of accounting principles.
- Oral and written communication skills.
- Ability to operate standard office equipment.
- Interpersonal skills necessary to provide courteous and accurate information and responses to community members, contractors and various levels of organizational personnel.
Preferred Qualifications
- Associate degree in Accounting.
- Experience with Multiview ERP, Excel and Word.
- Effective workplace skills as demonstrated through WorkKeys assessments (Workplace Documents – 5, Applied Math – 5, Graphic Literacy – 5).
Physical Requirements & Working Conditions
- Normal office environment with minimum discomfort due to noise, dirt and dust.
- Mental ability to frequently handle pressures related to working on multiple projects requiring attention to detail.
This job description is intended to describe the general nature and level of work being performed by a person assigned to this position. It is not to be construed as an exhaustive list of all job duties assigned to or required of this position.
