Accounts Payable/Inventory Clerk

Position Summary:

Accounts Payable and Inventory Control Clerk responsibilities include acting in accordance with all Company standards, policies, and procedures. Primary responsibility is to accurately and timely process invoices for payment. Responsibility also includes performance and monitoring of inventory control procedures as necessary to ensure accurate inventories and system integrity. Other responsibilities include general administrative and accounting duties.

About Us:

At Gun Lake Casino Resort, every Team Member is an ambassador, essential to the success of our company and our culture. We expect that all Team Members take personal ownership in ensuring that everything they do is in the best interest of Gun Lake Casino Resort and embody the core values of the Seven Grandfather Teachings:

Love: Love your brothers and sisters and share with them.

Truth: Be true in everything you do. Be true to yourself and to your fellow Humans.

Respect: You must give respect if you expect respect. Respect everyone, all persons, and all the things created.

Bravery: To do what is right, even in the most difficult of times.

Honesty: Be honest in every action and provide good feelings in your heart.

Wisdom: We cherish knowledge; wisdom is used for the good of the people. 

Humility: Know that you are equal to everyone else, no better, no less.

In this Role:

• Responsible for practicing, supporting, and always promoting Gun Lake Casino Resort’s Four Diamond Standards.
• Review all invoices, check requests, and expense reimbursement forms for appropriate documentation. Code invoices and process for approval prior to payment. Resolve discrepancies when applicable.
• Process 3-way matching of purchase order, receiving documentation and invoices. Obtain approval for and receive services into Procurement/Accounting system(s) as necessary. Resolve discrepancies. Process for payment. 
• Maintain and reconcile applicable inventory clearing accounts, ensuring balances are checked weekly to verify accounts are in balance. Variances need to be identified, investigated, and resolved in a timely manner. 
• Maintain working knowledge of products and services ordered by departments and related department procedures.
• Prioritize payments according to cash discount potential, operational needs, and payment terms. Keep track of transactions and monitor accounts to ensure all payments are up to date.
• Obtain all signatures for checks and distribute checks accordingly.
• Reconcile vendor statements, research, and correct discrepancies.
• Correspond with vendors and respond to all Vendor and Management inquiries. 
• Assist in month-end closing. Tasks may include monthly journal entries for accrued payables.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices. Includes 1099 and vendor file maintenance.
• Track and monitor trends of physical inventory variances for food, beverage, warehouse, and gift shop. Track and monitor spoilage accounts for unusual activity. Research and document, as necessary. 
• Perform monthly card and dice inventory.
• Perform spot check re-counts for food, beverage, warehouse, and gift shop physical inventories to determine if the count is accurate. Additional inventory procedures may include additional counts or full participation in shelf-to-sheet physical inventory depending on the accuracy of spot checks and/or historical inventory accuracy trends. 
• Develop a thorough understanding of the Red Rock Material Management System. Maintain the Red Rock system to ensure system integrity. Identifying and troubleshooting issues. 
• Develop and maintain positive working relationships with the Warehouse, Purchasing, and Operations Department Team Members in order to resolve variances and issues relating to inventory process integrity. 
• Audit and enter inventory and price adjustments in Red Rock, as necessary. 
• Prepare journal entries for month-end inventory adjustments. 
• Perform other accounting, compliance, and administrative tasks as required.
• Other job duties as assigned. 

Essential Qualifications:

• Must be 21 years of age. 
• Must possess a High School diploma or GED.
• Two (2) years of related experience in Accounts Payable, Inventory Control and/or Accounting are required. 
• Previous gaming industry experience preferred but not required. 
• Ability to communicate effectively with Guests, Team Members and Management in both written and verbal form.
• Proficiency in Microsoft 365 (Office) and Adobe products. 
• Must obtain a Gun Lake Tribal Gaming License.
• Computer literacy and application of various software programs such as Microsoft Office with emphasis on Excel required. Sun Systems, ERP or accounting system experience preferred. Proficient in data entry. 
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplications, and division quickly and accurately.
• Task-oriented and must have a talent for organization and enjoy detailed work. Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, and multi-tasking skills.
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts, and casino policy.
• Ability to work independently with minimal direction, and with a team in a fast-paced and high-volume environment, with an emphasis on accuracy and timeliness. Ability to flex schedule as directed by business needs, including assisting with overnight inventory counts.
• Ability to communicate effectively, both verbally and in writing, using discretion while maintaining customer confidentiality and honesty. 
• Must have good interpersonal skills. Ability to interact and build relationships with Team Members, Management, and Vendors in a professional manner. 
• Must be able to obtain and maintain a gaming license from the Gun Lake Tribal Gaming Commission. 

Physical Requirements:

• Requires normal, corrective vision range, the ability to see color and the ability to distinguish letters, numbers, and symbols.
• Ability to read, write, and input data into the computer.
• Must have the manual dexterity to operate job-related equipment. 
• Must have the ability to access all properties and areas.
• Ability to sit at a computer for long periods.

Work Conditions:

Work is typically in an office environment, however, additional work areas may be unusually hot, cold, noisy, and may contain second-hand smoke. Tasks may be performed from a sitting or non-sitting position in a confined area. Team Members may be required to stand, walk, lift, reach, push, pull, and grasp. These tasks include the maintenance and care of assigned areas. Requires interaction with fellow Team Members and Guests.

Disclaimer and Conditions of Employment:

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. These statements are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. 

All applicants must be able to demonstrate their US work authorization during the employment verification process. The pre-employment process also requires the ability to pass a criminal background investigation, and drug/alcohol test. 

Indian Preference:

The Match-E-Be-Nash-She-Wish Band of Pottawatomi Indians abides by Native American preference in its hiring and employment policies. 

Gun Lake Tribal Gaming Authority reserves the right to make changes to the above job description as necessary.