What are the responsibilities and job description for the Office Manager/Bookkeeper position at Oxley, Brannon & Zorrilla Consultants, Inc.?
Overview
We are seeking a highly organized and proactive Office Manager/Receptionist/Administrative Assistant to oversee our daily office operations. The ideal candidate will play a crucial role in ensuring the smooth functioning of the office by managing administrative tasks, supporting staff, and enhancing productivity. This position requires excellent communication skills, a strong ability to manage schedules, and a commitment to maintaining an efficient office environment. Candidate will need to have a construction background and understand typical pay application, change order, RFI and submittal processes.
Duties
- Manage and coordinate daily office operations, ensuring all administrative tasks are completed efficiently.
- Oversee schedule management and calendar management for the team, including organizing meetings and appointments.
- Provide training development for new staff members, ensuring they are well-equipped to perform their roles effectively.
- Maintain front desk operations, greeting visitors with professionalism and courtesy.
- Utilize phone systems to manage incoming calls, demonstrating exceptional phone etiquette while communicating with clients and colleagues.
- Develop and implement organizational systems to improve office efficiency and workflow.
- Assist in maintaining office supplies inventory and placing orders as necessary.
- Collaborate with other departments to support overall company objectives.
Skills
- Strong organizational skills with attention to detail.
- Proficiency in administrative tasks, including document preparation and data entry.
- Experience in schedule management and calendar management for multiple team members.
- Ability to develop training programs tailored to the needs of new employees.
- Excellent phone etiquette and communication skills, both verbal and written.
- Familiarity with office equipment and software applications that enhance productivity.
- A proactive approach to problem-solving with strong decision-making capabilities.
If you are an enthusiastic individual who thrives in a dynamic environment and possesses the necessary skills to excel as an Office Manager, we encourage you to apply. Your contributions will be vital in creating a productive workplace that supports our team’s success.
Job Types: Full-time, Part-time
Pay: $52,000.00 - $100,000.00 per year
Expected hours: 25 – 30 per week
Benefits:
- 401(k) matching
- Flexible schedule
- Health savings account
- Relocation assistance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Commute:
- Clearwater, FL 33760 (Required)
Ability to Relocate:
- Clearwater, FL 33760: Relocate before starting work (Required)
Work Location: In person
Salary : $52,000 - $100,000
