What are the responsibilities and job description for the Secretary (Construction) position at Pace Plumbing & Heating Inc?
Overview
We are seeking a dedicated and organized Secretary to join our team. The ideal candidate will play a crucial role in ensuring smooth office operations by providing administrative support, managing communications, and maintaining accurate records. This position requires strong time management skills, attention to details.
Responsibilities
- Manage incoming and outgoing communications, including phone calls and emails.
- Perform data entry tasks accurately and efficiently.
- Organize and maintain filing systems for easy access to documents.
- Proofread documents for accuracy and clarity before distribution.
- Utilize computer software to create reports and other documents.
- Provide excellent customer service by addressing inquiries and assisting clients as needed.
- Assist with scheduling appointments and managing calendars for team members.
- Collaborate with other staff members to support various administrative functions.
Qualifications
- Proven experience as a Secretary or in a similar administrative role is preferred.
- Strong time management skills with the ability to prioritize tasks effectively.
- Proficient in data entry with high attention to detail.
- Excellent computer literacy, including familiarity with office software, Microsoft Office Suite, Quick Book strong , accounts payable and receivable and spreadsheet. Firmular with local union shops and reports.
- Experience with file management and organization of electronic documents.
- Strong proofreading skills to ensure accuracy in all written communications
- Exceptional customer service skills, demonstrating professionalism and courtesy in all interactions.
Join our small family Sub-Contracting business as a Secretary where your contributions will be valued, and you will have the opportunity to grow within a supportive work environment.
Job Type: Part-time
Pay: $21.00 - $23.00 per hour
Expected hours: 24 – 32 per week
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- 8 hour shift
Work Location: In person
Salary : $21 - $23