Office Administrative Assistant

Job Description: The Office Assistant at Pacific Home Source will support daily operations by handling administrative tasks, facilitating communication within the office, and ensuring the smooth execution of office protocols. The ideal candidate will be a pivotal team member in enhancing workplace efficiency and contributing to the overall functionality of our operations.

Responsibilities:

• Manage reception area, including greeting visitors and responding to telephone and in-person requests for information.
• Maintain office schedules, coordinate meetings, and organize office activities.
• Assist with document preparation, filing systems, and data entry.
• Manage correspondence by answering emails and sorting mail.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system for important and confidential company documents.
• Order office supplies and maintain inventory.
• Ensure operation of office equipment by completing preventive maintenance requirements and calling for repairs.

Experience Requirements:

• High school diploma or equivalent; further education or certification is preferred.
• Proven administrative or assistant experience (at least 1-2 years preferred).
• Knowledge of office management systems and procedures.
• Eager to learn new software and adapt to job procedures. (Asana, QBO, Adobe, Houzz Pro)
• Proficiency in Google (Gmail, Calendar, Google Docs, Sheets, One Drive).
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.

Salary: The salary for this position ranges from $35,000 to $45,000 annually, commensurate with experience and qualifications.

Benefits:

• Christmas bonus, paid time off, sick days, and 6 holidays a year.
• Employee wellness programs.
• Continuing education and professional development assistance.