What are the responsibilities and job description for the Executive Assistant to the CEO position at Pacifica Hospital of the Valley?
Reporting directly to the Hospital’s Chief Executive Officer (CEO), the EXECUTIVE ASSISTANT will provide complete and professional administrative and secretarial support, including full clerical, administrative and general office duties.
RESPONSIBILITIES:
EDUCATION/TRAINING/EXPERIENCE:
RESPONSIBILITIES:
- Communicates CEO’s instructions or desires to various individuals and/or departments. Furnishes and obtains information from others
- Receives and screens telephone calls, letters and/or visitors. Answers routine questions and furnishes information
- Schedules appointments and make arrangements for meetings, conferences, and travel
- Organizes and maintains files of correspondence and records, following up on pending matters
- Prepares routine letters and memoranda
- Routes or answers routine correspondence
- Prepares special reports which may include gathering and summarizing data
EDUCATION/TRAINING/EXPERIENCE:
- Associates degree or equivalent experience. Bachelor’s degree preferred
- Minimum 3 years administrative / clerical experience
- Demonstrated knowledge of healthcare industry preferred
- Above average computer skills, including Microsoft Word and Excel
- Strong problem-solving skills
- Ability to exercise professional judgement in performing day-to-day activities, ensuring adherence to hospital policies and procedures
- Excellent verbal and written communication skills
- Ability to meet multiple deadlines in a stressful environment
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