What are the responsibilities and job description for the Accounts Receivable Specialist position at Painter Bros?
About the Company
Painter Bros is an innovative, energetic and fast-growing company changing the landscape of how painting and coatings are applied within the construction industry. As part of the Painter Bros franchise model, we cover residential and commercial projects on a national level across the U.S. and Puerto Rico.
Job Summary
As the Accounting/Collections Specialist, you will play a vital role in ensuring the accurate processing of customer invoices, timely collections, and proper financial reporting in QuickBooks Online (QBO). You will work closely with Project Managers (PMs), the General Manager (GM), and other key team members to manage pay applications, track payments, and support overall financial operations.
Key Responsibilities:
- Pay Applications & Retention Tracking
- Collaborate with PMs and the GM to prepare and send monthly pay applications.
- Record all pay applications in QBO, including retention amounts.
- Cash Collections & Customer Follow-Ups
- Post cash collections against customer invoices in QBO.
- Follow up with customers on overdue payments to ensure timely collections.
- Collect waivers and Certificates of Insurance (COIs) as needed for payments.
- Properly record joint checks against open Accounts Receivable (AR) and Accounts Payable (AP).
- Process and record SouthStar deposits, including handling complex joint check scenarios.
- Territory & Training Invoice Management
- Monitor the "Due Yesterday" Painter Bros Franchise (PBF) territory invoices.
- Track computer/training QBO invoices and daily bank activity.
- Confirm territory payments to release commission payments to VP of Franchise Development and the broker.
- Other Duties as Assigned
- Support additional accounting and administrative tasks as required to ensure smooth financial operations.
Qualifications:
- Associate or Bachelor’s degree in Accounting, Finance, or related field (preferred).
- Proficiency in QuickBooks Online (QBO) and Microsoft Office Suite (especially Excel).
- Experience in accounts receivable, collections, and financial tracking.
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
What We Offer:
- Competitive salary of $55,000/year.
- Opportunity to earn quarterly bonuses based on timely customer invoice collections.
- Collaborative and supportive work environment.
- Opportunities for professional growth and development.
We look forward to hearing from you!
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 10 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental Pay:
- Bonus opportunities
Work Location: In person
Salary : $55,000
