What are the responsibilities and job description for the Office Coordinator position at Palacios Marine Agricultural Research, Inc?
Company Name: Palacios Marine Agricultural Research, Inc
We are actively seeking a highly organized and detail-oriented Office Coordinator to join our team!
This ideal candidate will be responsible for coordinating and overseeing general administrative duties in the office, activities at the company’s facilities in Palacios and community engagement efforts. This person will also serve as the primary liaison with marina tenants as well as third party provided HR, Accounting and IT functions.
Responsibilities include but are not limited to:
- Manage tenant registration and needs at South Bay Marina and the Marine Education Center
- Manage all housing facilities including access, usage and household inventory
- Manage all community sponsorships and event participation
- Maintain calendars for property tours and on-site educational events
- Organize and maintain key files including leases, subleases, permits, regulatory permits, etc.
- Manage vehicle and boat maintenance, insurance and registrations
- Manage PTO tracking and coordination with Payroll personnel
- Support board meeting preparations, including printed materials and events
- Coordinate and organize business meetings and arrange for meals, as needed
- Coordinate cleaning and maintenance services at all facilities
- Maintain office supplies and kitchen inventory, and place orders as necessary
- Consolidate company contact into one mailbox, email inbox and phone number
- Receive and process all incoming and outgoing mail
- Manage local facility utility accounts
- Answer telephone; manage inquiries and route calls or emails accordingly
Qualifications & Skills
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
- Fluency in Spanish and/or Vietnamese strongly preferred
Job Type: Full-time
Benefits:
- 401(k)
- Health insurance
- Life insurance
- Paid time off
Schedule:
- Monday to Friday
Experience:
- Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
Ability to Commute:
- Palacios, TX 77465 (Preferred)
Ability to Relocate:
- Palacios, TX 77465: Relocate before starting work (Preferred)
Work Location: In person