What are the responsibilities and job description for the Senior Administrative Assistant position at Paladin Consulting?
Job Description & Responsibilities :
- Provides administrative support in a complex team environment to a senior group or executive.
- Maintains complex and detailed calendars and prioritizes meeting requests and related logistics.
- Coordinates complex, senior-level internal/ external meetings and conference calls.
- Supports internal and external managers or clients and coordinates with other admins
- Coordinates domestic and international travel arrangements and processes expense reports for team members.
- Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested, including posting team on office events impacting all divisional employees.
- Manages monthly invoices and arranges for payment.
- On-boards new hires, processes new employees, transfers, termination, etc.
- On-boards contingent workers including requesting appropriate systems access and coordinating with managers and Managing Directors
- Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or planning and coordinating group events.
- Orders supplies and keeps inventory well-stocked.
- Assist with time reporting and follow up as well as billing processes for contingent workers (Artemis – time reporting system champion; follow-up with contingent workers for timely reporting of hours and projects)
