Senior Administrative Assistant

Job Description & Responsibilities :

• Provides administrative support in a complex team environment to a senior group or executive.
• Maintains complex and detailed calendars and prioritizes meeting requests and related logistics.
• Coordinates complex, senior-level internal/ external meetings and conference calls.
• Supports internal and external managers or clients and coordinates with other admins
• Coordinates domestic and international travel arrangements and processes expense reports for team members.
• Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested, including posting team on office events impacting all divisional employees.
• Manages monthly invoices and arranges for payment.
• On-boards new hires, processes new employees, transfers, termination, etc.
• On-boards contingent workers including requesting appropriate systems access and coordinating with managers and Managing Directors
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or planning and coordinating group events.
• Orders supplies and keeps inventory well-stocked.
• Assist with time reporting and follow up as well as billing processes for contingent workers (Artemis – time reporting system champion; follow-up with contingent workers for timely reporting of hours and projects)