What are the responsibilities and job description for the Administrative Assistant position at Palo Alto Staffing?

General Tasks

Manage the principal’s personal calendar by scheduling appointments and

coordinating events.

Plan and coordinate company activities and events.

Coordinate and schedule meetings based on the availability of participants.

Check all calendars on Google Calendar, and then check via email to confirm your

suggested time (especially because many team members have other

responsibilities).

Send out invitations and manage RSVPs. Use the client's Zoom Link for video

conferences (depending on who’s participating).

Adjust and reschedule appointments as needed.

Ensure that meeting times accommodate different time zones if necessary. Please

be super cognizant of this as even the US has multiple time zones.

Schedule meeting prep calls ahead of important client engagements.

Arrange daily team lunch deliveries and office pantry list orders.

Conduct research and assist with personal projects as requested.

Organizing Daily, Weekly, and Monthly Calendar

Maintain an organized calendar, categorizing appointments, meetings, and events.
Schedule Weekly Team Meetings
Schedule Monthly Board Meeting
Always confirm meeting Zoom Link / Physical Locations

Reminders and Notifications

Set up reminders for upcoming meetings, deadlines, and important tasks.
Ensure the client is notified of any last-minute changes or cancellations

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What are the responsibilities and job description for the Administrative Assistant position at Palo Alto Staffing?

What is the career path for a Administrative Assistant?

Job openings at Palo Alto Staffing

Not the job you're looking for? Here are some other Administrative Assistant jobs in the South San Francisco, CA area that may be a better fit.

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