Payroll Coordinator

Summary:
The Payroll Coordinator, under the direct supervision of the Director of Budgeting and Accounting, is responsible for the planning, coordination, and directing of all functions necessary for the successful and accurate operation of position control/payroll functions. This position performs lead responsibilities for software applications used in payroll, employee maintenance, absence tracking, position control, and benefits management. The Payroll Coordinator also ensures that all state and federal reporting is completed in a timely and accurate manner, and coordinates payroll processing activities and operations with the county office and county auditor.

Essential Duties & Responsibilities:

• Coordinates work between Payroll and Human Resources to ensure efficient, accurate, and timely processing of all payroll-related functions. This includes reviewing payroll calculations and duties related to onboarding, offboarding, and job reassignments.
• Coordinates work between Payroll and outside vendors as needed to provide and support payroll and benefit-related functions, including Open Enrollment, Flex Spending Plans, 403b and 457 retirement plans, and other District provided benefits.
• Responsible for coordinating with Human Resources in projecting, preparing, and reviewing earning adjustments for all employees annually and as needed.
• Reviews a variety of rules, policies, and procedures in order to establish and maintain compliance with payroll regulations, including statutory taxes and retirement benefits.
• Conducts studies in the areas of payroll, leave law, retirement, and other statutory benefits.
• Interprets federal, State, and District program and fiscal guidelines to administrators, staff personnel, community groups, and the public.
• Participates in the development of goals and objectives for assigned area(s); makes recommendations for changes and improvements; implements approved changes and monitors work activities to ensure compliance with established guidelines; supports professional learning; monitors and adjusts workflow and assignments to meet established timelines.
• Attends workshops, meetings, and other gatherings related to assigned areas to obtain up-to-date information to assist in the efficient operation of the department.
• Prepares, trains, and provides direction to sites and departments to ensure comprehension of procedures and processes related to assigned duties.
• Performs other related duties as assigned to support the objectives of the position.

Qualifications:

• Knowledge and Skills:
  • Principles and procedures of public agency payroll management and compliance.
  • Software programs including but not limited to word processing, spreadsheet, and other related programs.
  • Interpersonal skills using tact, patience, and courtesy.
  • Operation of a computer to prepare reports and analyze data.
  • Applicable sections of the State Education Code and other laws, rules, and regulations.
  • Correct English usage, grammar, spelling, punctuation, and vocabulary.
  • Principles and practices of supervising, training, and providing work direction.
  • Analytical and problem-solving techniques.
  • Oral and written communication skills.
  • District organization, operations, policies, objectives, and goals.
• Abilities:
  • Organize work to meet established timelines.
  • Read, interpret, apply, and ensure compliance with applicable rules regulations, policies, and procedures.
  • Prepare professional, clear, complete, and concise records and written reports.
  • Plan and organize work to meet schedules and timelines.
  • Learn, apply, and interpret the policies and procedures used for payroll at the District, and the computer-aided accounting systems.
  • Conduct technical research and complete complex mathematical and statistical computations.
  • Supervise and evaluate staff in a manner that encourages high morale and efficiency.
  • Work cooperatively and productively with internal and external constituencies.
  • Work cooperatively with individuals and teams within and outside the department.
  • Negotiate skillfully in difficult situations and create solutions to promote compromise.
  • Analyze situations accurately to propose and/or adopt an effective course of action.
  • Demonstrate high energy, potential, and commitment to meet goals.
  • Communicate using patience and courtesy in a manner that reflects positively on the Fiscal Services Department.
  • Actively participate in meeting District goals and outcomes.
  • Apply integrity and trust in all situations.

Education and Experience:

• High School diploma or GED.
• Graduation from a recognized college or university with a Bachelor’s degree, preferably with a major in human resources management, business, accounting, or a related field.
• Master’s Degree in Business Administration or California Certified Payroll Professional certification preferred.
• Four years of professional-level Payroll and/or Human Resources experience, including at least two years of supervisory or management experience.
• One year of the required experience must have been in a governmental agency.

Licenses and Certificates:

• Requires a valid California driver’s license.

Application Document Requirements:

• Resume
• High School diploma or GED.
• Bachelor’s or Master's degree

Salary and Terms of Service:
Salary range (9) $108,631 to $131,692 per year, eight (9) steps, eight (8) hours per day and five (5) days per week (M-F), 12 months per year. Holidays, sick leave and vacation benefits. Prepaid family dental, medical, and vision insurance, prepaid life insurance plan for employee only.


Required Application Procedure:
Apply Online. An online application and all documents supporting the application requirements noted above must accompany your application by the closing date in order to receive consideration for this position. It shall be the applicant's responsibility to supply copies of all documentation, letters of recommendation etc. or other related materials.

Selection Procedure:
A screening committee will evaluate each application, personal resume, and other letters of reference. Interviews will be scheduled for qualified applicants. If after interviews suitable applicants are not found, the search will continue. As required by California State Law, should you be employed by the District, your fingerprints will be taken and submitted to the Justice Department and the FBI for a background check. Processing fee will be at applicant’s expense.