What are the responsibilities and job description for the Purchasing Supervisor (Warehouse) position at Panama Buena Vista Union School District?
- Assists the Director of Purchasing and Logistics in the day-to-day organization, staffing and operational activities.
- Assists in the development and implementation of goals, objectives, policies, and priorities for maintenance operations.
- Regularly Meets with staff to communicate district plans, policies and procedures.
- Identifies opportunities for improving service delivery methods and procedures.
- Provide and coordinates staff training.
- Review improvements with appropriate management staff for implementation.
- Evaluate staff work performed, including discipline procedures.
- Review, monitors and evaluates work flow, products, methods and procedures.
- Assist in development and administration of the budget for maintenance.
- Coordinating and supervising the work assignments of Purchasing staff.
- Maintain harmonious atmosphere between purchasing staff, district departments, school sites, and vendors.
- Review and processes requisitions in accordance with district policies as needed.
- Prepare and processes bid specifications and contracts.
- Receive and evaluates bids and quotations according to established criteria.
- Verify supplier compliance with bid requirements.
- Monitor leases, contracts and open orders for renewal, rebid or expiration and takes appropriate action.
- Supervise the review of requisitions, purchase orders and bids for conformance and compliance with established procedures and regulations including obtaining necessary information from district personnel to complete documentation.
- Continually and vigorously seeks opportunities to improve productivity, price, specifications, conditions of delivery, and other related issues as necessary or appropriate.
- Ensure equipment, supplies and materials are delivered complete and on time.
- Communicate regularly with department head, keeping them apprised of all critical situations involving staff, supplies or other Purchasing related issues.
- Participate in the conducting of the physical inventory.
- Perform other duties as assigned that support the overall objective of the position.
- Knowledge and Skills:
- Purchasing procedures and bid specification preparation; knowledge of the material control function.
- Contract law as related to purchasing; familiarity with business accounting practices.
- Principles and practices associated with purchasing and materials management including that which applies to government and education.
- Technical aspects of researching, evaluating and procuring equipment, materials, supplies and services.
- Rules and regulations governing purchasing in education and the public sector
- Competitive bidding practices and procedures.
- Warehousing, control, and distribution of inventory and of postal rates, regulations, and procedures
- Well-developed skills with personal computer, ten key, and computer applications including, but not limited to word processing, spreadsheets, email, and databases.
- Math skills to perform cost and financial analysis.
- English language skills to prepare reports and professional correspondence.
- Human relations skills sufficient to carry out bid and contract reviews and interact with vendors and contractors, conduct price and service negotiations, review performance, and convey technical concepts to district staff.
- Abilities:
- Interpret and apply policies and procedures used in the procuring of equipment, materials, supplies and services for a school district.
- Implement and integrate all aspects of centralized function that also includes the inventory of and accounting for fixed assets.
- Organize and supervise the work of others.
- Perform general clerical work as applied to purchasing.
- Communicate effectively both orally and in written form.
- Write clear and concise reports with technical accuracy of information and data received.
- Maintain proper record keeping.
- Supervise personnel and distribute work assignments, administer contractual relationships, and to maintain inventory control systems and procedures.
- Maintain productive and cooperative working relationships with others including, but not limited to, faculty, administrators, vendors, contractors, and staff.
- High School diploma or GED.
- Associates degree with major course work in business, finance or accounting.
- Five (5) years experience in purchasing of supplies, equipment and services preferably in a Californa school district.
- Two (2) years experience as a team leader preferred.
- Additional experience may substitute for higher education.
- Requires a valid driver’s license.
- Resume
- High School diploma or GED.
- AA Degree
JobID: 3193
Position Type:
Classified Supervisory/Management
Classified Supervisory/Management
Date Posted:
1/23/2025
1/23/2025
Location:
District Warehouse
District Warehouse
Closing Date:
Open Until Filled
Summary:Open Until Filled
This position is under the direct supervision of the Director of Purchasing & Logistics and the general supervision of the Assistant Superintendent of Business Services. The Purchasing Supervisor is responsible for supervising, planning, and coordinating the purchasing activities for the district. Coordinates purchasing services with other departments, outside vendors and agencies, and the general public.
Essential Duties & Responsibilities:
Qualifications:
Education and Experience:
Licenses and Certificates:
Application Document Requirements:
Salary and Terms of Service:
Salary range (4) $74,575 to $90,405 per year, nine (9) steps, eight (8) hours per day and five (5) days per week (M-F), 12 months per year. Holidays, sick leave and vacation benefits. Prepaid family dental, medical, and vision insurance, prepaid life insurance plan for employee only.
Required Application Procedure:
Apply Online. An online application and all documents supporting the application requirements noted above must accompany your application by the closing date in order to receive consideration for this position. It shall be the applicant's responsibility to supply copies of all documentation, letters of recommendation etc. or other related materials.
Selection Procedure:
A screening committee will evaluate each application, personal resume, and other letters of reference. Interviews will be scheduled for qualified applicants. If after interviews suitable applicants are not found, the search will continue. As required by California State Law, should you be employed by the District, your fingerprints will be taken and submitted to the Justice Department and the FBI for a background check. Processing fee will be at applicant’s expense.
Salary : $74,575 - $90,405
