What are the responsibilities and job description for the Receptionist/Administrative Assistant position at Pancoast Staffing Services?
Pittsburgh (Coraopolis) area company is in need of a Receptionist/Office Assistant
Duties to include:
- Answering multiline phones
- Meet and greet walk-ins/clients.
- Checking e-mail for letters and assignments from Project Managers.
- Preparation of routine office correspondence and spreadsheets
- Copying, scanning and mailing of all correspondence.
- Mailings out for Bid to Contractors and recording them on Plan Holders List.
- Recording payments and giving the payment to the Office Manager.
- Prepare Contracts and Bonds for Lowest Responsible Bid received from a Contractor upon approval of the Municipality. Fill-in-the blank MS Word document.
- Prepare Project job file folders for Project Manager.
- Prepare Periodical Estimate for Partial Payment Application for Contractor’s use.
- Updating of Contractors database
- Assisting Administrative Assistant with a variety of duties and projects
Requirements:
- Previous like office support experience
- Professional verbal and written communication skills
- Proficient MSWord, Outlook and intermediate Excel skills
- Strong organizational and multitasking skills
- Excellent time management skills
- Team player willing to assist when and where needed
Job Types: Full-time, Temp-to-hire
Pay: $40,000.00 - $42,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
Ability to Relocate:
- Coraopolis, PA 15108: Relocate before starting work (Required)
Work Location: In person
Salary : $40,000 - $42,000
