Executive Administrative Assistant

Job Summary

We are seeking an organized and proactive Executive Administrative Assistant to provide high level administrative support to executives and senior leadership. The successful candidate will be a highly trusted individual that exercises discretion and has exceptional interpersonal and multi-tasking skills.

Duties And Responsibilities

• Act as a point of contact among executives, employees, clients and other external partners.
• Welcomes visitors and identify the purpose of their visit before directing them to the appropriate department.
• Assist with meeting preparation: Board communication, preparation for Board meetings.
• Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf and taking minutes for various meetings.
• Assist HR Director with recruitment efforts, onboarding new employees, HRIS system, open enrollment and employee events and training programs.
• Maintains comprehensive and accurate records.
• Manages the executives’ calendar, including making appointments and prioritizing the most sensitive matters.
• Answers phone calls in a polite and professional manner.
• Screens and directs phone calls and distribute correspondence.
• Act as a point of contact among executives, employees, clients and other external partners.
• Performs minor accounting duties.
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Manage office, including ordering supplies, working with the property management company, managing copiers, distributing mail, procuring postage, answering the main line phone.
• Maintain control of our computer assets that are stored at the office, including tracking and shipping of equipment, as well as retrieving it when people leave Paramount. This would also include being main POC for IT vendors as “boots on the ground” at Emerson.
• Security badge system management for corporate office.
• Assist with travel arrangements as needed.
  
  
  

Qualifications And Experience

• Minimum 3 years’ work experience as an Executive Administrative Assistant
• Excellent MS Office knowledge
• Outstanding organizational, planning and time management skills
• Up to date with advancements in office software and applications
• High level verbal and written communication skills
• Discretion and confidentiality
  
  
  

Compensation And Benefits

• We offer competitive compensation and benefits. Paramount Bank offers a variety of benefit plans intended to enhance wellness. In addition to healthcare benefits such as medical, dental and vision, we have a 401k plus company matching.
• We value a great work culture and leadership team that treats every associate with the dignity & level of respect they deserve.
• Eligibility for benefits may vary depending on employment status.
• Salary starting at $55,000 annually.
  
  
  

Job Type

• Full-Time; Monday – Friday
  
  
  

Work Location

• Corporate headquarters, Hazelwood, MO
  
  
  

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Retirement plan with company matching
• Paid time off
  
  
  

All offers for employment with Paramount Bank are contingent upon the candidate having successfully completed a criminal background check. Paramount Bank will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act. Paramount Bank’s compliance policies related to these requirements including acceptable background check investigation results. Successful candidates must also meet ongoing regulatory requirements including additional screening and required reporting of certain incidents. Relevant military experience is considered for veterans and transitioning service men and women. Paramount Bank values a diverse workforce and is an equal opportunity employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.